ACCOUNTING TECHNICIAN

Scope of Job
To perform a variety of technical and clerical accounting duties involving the accounting, budgeting, recording and reporting of financial transactions and provide dependable accounting assistance for the performance of many varied accounting office tasks requiring limited independent judgment. Responsible for assisting in accounting tasks in pre-auditing accounting documents, making debit and credit postings to individual accounts.


Description of Duties
• Prepares, researches and processes payment vouchers, journal vouchers, cash receipts vouchers, and other covering documents affecting transfer or payment of funds.
• Maintains and reconciles a variety of ledgers, reports and account records; verifies and maintains deposits for a variety of ledger accounts.
• Prepares original accounting entries within established guidelines and procedures for journals and ledgers, monthly reconciliations.
• Collects and records accounting data from various sources for analysis by others.
• Responds to various questions and inquiries from University students, faculty and staff as required.
Assists in preparing various periodic financial reports and verifies the accuracy of entries.
• Prepares and maintains a variety of financial reports and correspondence as necessary regarding transactions made.
• Posts data to ledgers and reports.
• Processes budget transactions and related documentation.
• Prepares invoices for billings.
• Maintains inventory for capital equipment, consumable supplies, and other departmental assets.
• Processes payments received.
• Reconciles accounts.
• Types letters and memos related to payment processing.
• Performs other related duties as assigned.


Supervision Received
General direction from the assigned supervisor.


Supervision Given
May supervise assigned staff.


Required Education
High school diploma or equivalent.


Preferred Education
Graduation from a Business/Vocational school with emphasis in accounting, or, college coursework in the field of accounting or business.


Licenses/Certifications
None.


Required Experience
Two (2) years experience in accounting or bookkeeping work.


Preferred Experience
The above required experience acquired in the university environment. Pertinent Federal, State, and University laws, codes and regulations related to financial aid and accounting work.


Equipment
Proficiency required in the use of ten key calculator, PCs and related spreadsheet, word processing, and database software, and other standard office equipment.


Working Conditions
Needs to be able to successfully perform all required duties. Office Environment. May work in departments where special hazards exist. May spend long periods standing or sitting. May be required to perform light lifting (10 lbs.) to move files, equipment, paper, etc. Must be able to stoop, bend, and reach to retrieve files.


Other
Exacting accuracy required in all aspects of accounting tasks.


Physical Capabilities
N/A