Division Operations Manager

Commitment to Mission:

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs:

• Students Matter
• Inspire Excellence
• Act Intentionally
• Better Together
• No Fear!
• Trust!

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance.

Campus Marketing Statement:

Lone Star College-CyFair

Lone Star College, located in the north metropolitan Houston area, is one of the largest and fastest growing community colleges in the country featuring six comprehensive colleges and 10 centers with over 95,000 credit and non-credit students each semester, an annual budget exceeding $500,000,000, and 7,300 employees spread over a 2100 square mile area.

LSC adds $3.1 billion to the local and regional economy by providing educational opportunities across the north Houston region. Lone Star College-CyFair, a comprehensive community college for the 21st century, provides a dynamic, collaborative learning environment for life-long learning centered on learning engagement.

Located in suburban northwest Houston in the heart of the CyFair Community, the college provides a full range of offerings including unique programs in fire science technology, logistics management and sonography. Since opening our award winning campus in 2003, the college has experienced record growth and supports an exciting learning environment that brings together state-of-the-art technology and active, collaborative learning.

Campus address is 9191 Barker Cypress Road. Cypress, Texas. 77433-1383.


Position Summary:

As an integral part of an instructional Dean's division's leadership team, position manages the administrative, financial, and human resources operations for the division, including but not limited to course schedules, budgeting, payroll, purchasing, and supervision of administrative support staff. In conjunction with the division's leadership, the Operations Manager plans the annual budgets for the division and monitors/reconciles expenditures to ensure they are within the authorized budget. Oversees expenditures of grants and contracts and maintains related fiscal records. Manages various personnel, payroll, and hiring functions, and serves as liaison to a variety of LSC departments. Serves as active member of the LSC-wide DOM Council.

Job Functions:

• Manages full-time and part-time employees. Makes assignments, sets priorities, and provides training, counseling, and coaching as needed.
• Manages the development of the division's annual operational and capital budgets. Tracks expenditures and prepares journal entries and budget revisions as required.
• Completes budget vs. cost analyses throughout the year, in addition to expense projections, trend reports, and ad-hoc reports, as required.
• Manages the building of credit/non-credit schedules to ensure that students can enroll in the division's course offerings, faculty are paid appropriately, appropriate fees are collected, and State reporting is accurate. Ensures that the division's schedules, catalogs, and various publications reflect accurate course offerings and program information.
• Manages the purchasing of goods and services, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials.
• Manages faculty and staff payroll, as well as hiring processes for part-time faculty and students. This includes but is not limited to time-reporting, employment verification, background check authorizations, identifying overloads and stipends, verifying multiple payroll and benefits forms, and credentials verifications).
• Ensures Memorandums of Assignment, Memorandums of Understanding, Faculty Workload forms, and retirement documents for part-time faculty and Extra Service Agreements for full-time faculty are completed appropriately each semester.
• Ensures that reporting procedures and approvals are in place and communicated for travel and other expenses and that LSC expense reporting policies and procedures are followed.
• Compiles information, analyses data, and provides a variety of reports on enrollment, room utilization, faculty workload, and other areas for Instructional Deans and Divisions.
• Manages or participates in activities associated with SACS accreditation, program accreditation, search committees, civil rights training, and other miscellaneous LSC and initiatives as needed.
• Identifies, develops, and implements administrative "best practices" and re-engineers processes as needed. Ensures changes are documented and communicated to employees.
• Responsible for other reasonable related duties as assigned.

Knowledge, Skills, & Abilities:

• Knowledge of educational institutions is helpful.
• Strong interpersonal and facilitation skills.
• Outstanding written and verbal communication skills.
• Skills in areas of purchasing, budgeting, financial administration, financial reporting, and personnel administration.
• Ability to multi-task and maintain attention to detail while meeting tight deadlines.
• Strong initiative and analytical skills.
• Strong skills with computer applications (especially Microsoft Office Suite), including extracting queries and creating reports.
• Ability to work with minimal supervision and maintain confidential information.

Salary:

Hiring Salary is $47,501

Work Schedule & Conditions:

• PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment.
• Internal and external contacts as needed to carry out the functions of the position.
• Work is performed in a climate-controlled office with minimal exposure to safety hazards.

Qualifications

Required:

• Bachelor's degree and at least 3 years of related work experience.

Benefits Marketing Statement:

By joining our top notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance.

This includes 22-23 days paid holidays and up to 12 annual vacations days, full comprehensive benefits package, wellness program, professional development opportunities and more.

How to Apply:

ALL APPLICANTS MUST APPLY ONLINE ONLY!

Application material received via fax, email, mail, or hand delivery will not be accepted.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview. Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at ww.dhs.gov/E-Verify

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.