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Budget Specialist

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Not Specified
Date posted
Jul 26, 2017

Department: Medicine - Pulmonary Work Schedule/Hours: Monday-Friday / 8:30-5:00 p.m. Full Time

The Budget Specialist will be responsible for completion of financial transactions and compilation of financial information for the Department of Medicine’s Division of Pulmonary and Critical Care Medicine involving non-sponsored financial funds and sponsored projects. More specifically, this position will complete financial transactions in SAP for accounts payable, employee reimbursements, purchasing, payroll distributions and cost transfers; compile data for input into financial analyses and other ad hoc reports.

This position will assist in the development of budgets and budget projections; administer grants and contracts in the post-award period; provide up-to-date expenditure and balance information; review and process payroll and accounting transactions; verify budgets and expenditures to ensure compliance with university and/or agency regulations and restrictions. This position will participate in the administration of services that include but are not limited to purchasing, payroll, and records control functions. Further, they will interpret operating policies and exercise independent judgment. This position will report to the Division’s Financial Manager with a reporting line to the Director of Finance.

Essential Job Functions:

  • Enter invoice information into SAP.
  • Ensure appropriate account information and compliance with Hopkins policies.
  • Enter Reimbursement information provided by the employee into SAP.
  • Ensure appropriate account information and compliance with Hopkins policies.
  • Prepare purchase orders for annual service contracts on equipment and supplies.
  • Deposit Transmittals.
  • Identify Vendor code.
  • Enter all Check information into SAP, creating a vendor invoice to be credited.
  • Mail Original Documents to Cash Accounting for Credit.
  • Prepare non-payroll cost transfers at the request of the research service analysts and managers or identified through reconciliation processes.
  • Filing daily in the appropriate sponsored or non-sponsored folder for Auditing.
  • Prepare non-payroll cost transfers at the request of the research service analysts and managers or identified through reconciliation processes.
  • Prepare eforms to set up annual labor distributions for faculty and update labor distributions throughout the year in response to changes in sponsored and non-sponsored funding.
  • Review the unsupported salary report and commitment report twice a month to identify eforms thatare required.
  • Work with the appropriate Research Service Analysts to complete eforms to clear unsupported salary amounts in a timely manner.
  • Assist in the preparation of the annual All Funds Budget for PCCM.
  • Prepare monthly All Funds variance reports and explanations between budget and actual results for sponsored revenue for input into MedVitals.
  • Prepare reports to compare pending awards included in the annual budget to actual awards and other metrics periodically reported by the Division Director.
  • Assist with the development of budgets for grants and contracts including new, renewal and continuation awards.
  • Assist with grant proposals by gathering supporting documentation and submitting through COEUS.
  • Responsible for sub award contracts – initiating, continuing, invoicing/paying and terminating
  • Assist in monthly reconciliation of Sponsored Accounts.
  • Assist Research Service Analysts with account closeouts by canceling any out of date purchase orders or encumbrances and preparing any non-payroll cost transfers.
  • File Grants that are closed by destroy date to insure the records are maintained for the appropriate amount of time, and easily accessible and maintain a record of grants on file.
  • Update the “Master List of Sponsored Accounts” and “Notice of Grants Awards”folder.
  • Keep track of yearly professional development allowance spending.
  • Joint Agreement account reconciliation
  • Other duties as assigned

    Qualifications

    • High school diploma/GED and a minimum of three years related administrative and/or budget experience.
    • Previous experience with SAP/Hopkins One.
    • Sponsored project, payroll, and/or financial management.

    Physical Requirements:
  • Sitting in a normal seated position for extended periods of time.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.

    Preferred Qualifications

  • Bachelor’s degree.

    NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the School of Medicine HR Divisional Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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