Skip to main content

This job has expired

Administrative Program Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Not Specified
Date posted
Jul 21, 2017

View more

Position Type
Administrative
Employment Type
Full Time

Department: Oncology
Work Schedule/Hours: Monday-Friday/8:30-5:00p/37.5 hrs


The Administrative Program Coordinator will manage the administrative operations of the Breast and Ovarian Cancer Program (BOCP). The position encompasses the management of all divisional personnel, and day to day operations as well as administrative support and program planning for the co-Director. This position will report to the BOCP co-Director as well as to the Assistant Administrator in Oncology.

Duties and Responsibilities:

Strategic Planning:
Partners with co-Director and Finance Manager to evaluate existing programs and need for new programs; assesses facility and space needs as well as funding and staffing requirements.

Recommends standards of performance for Programmatic activities.

Assists in the development of new collaborations with outside institutions and partners with co-Director and external partners to ensure goals and standards are met.

Monitors performance and implements corrective actions as necessary in conjunction with the co-Director and other senior leadership.

Human Resources:
Develops and implements plans for the overall human resources and organizational development goals of the Program, ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, training orientation, career development and the equitable administration of compensation programs.

Directs personnel requisition activity and advertising. Works with finance staff to ensure availability of funds and ensure appropriate accounts are charged at the time of hire and annual increases. Works with Oncology HR Office and faculty to expedite and facilitate screening and hiring activity. Assists faculty with human resources issues related to non-administrative program staff and trainees; coordinates with the departmental HR representative to program staff and trainees; coordinates with the departmental HR representative to appropriately handle new hires and personnel issues.

Works with the team to implement programs, activities, and interventions to ensure that faculty and staff are highly engaged and that the Program and Institute creates an atmosphere that exemplifies the mission statement of the University.

Ensures Program compliance with appropriate HR policies including JHU, JHH, Faculty, and Fellows.

Assists faculty in the hiring of postdoctoral fellows, graduate students, undergraduate students and volunteers, and processes VISAs for international staff.

Coordinates faculty appointment and promotion material documents. Provides information to professional staff on fringe benefits, tax guidelines, credentialing requirements, etc.

Develops excellent working relationships with Oncology Human Resources; working closely together in monitoring salaries and compensation. Ensures that all departmental human resource activities are carried out consistent with Hospital and University personnel policies.

Responsible for maintenance of divisional personnel and payroll records as they relate to work history and professional development of each staff member and postdoctoral and other students. Assures confidentiality and compliance with policy.

Ensures that faculty recruitment activities are consistent with Standard Operating Procedures. Facilitates.

Drafts correspondence to Program faculty, fellows, and staff.

Assists Program Director with material required to effectively evaluate faculty performance and productivity.

General Administration:
Monitors, evaluates and implements business practices and procedures to support the day-to-day operational needs of the program and the co-Director; analyze and implement staff structure, capabilities, and development to meet the current and future needs of the program in conjunction with the Program Director, ensures goals are met.

Assess staffing needs and issues; supervise administrative staff consisting of administrative assistants and secretaries; assists faculty with human resources issues including hiring/firing, discipline, time sheet approval and other matters.

Maintains an understanding of sponsored funding administration including guideline interpretation, budget development, and animal and human subjects approval.

Facilitates programmatic activities such as retreats, seminars, and visiting scientists which promote interactions among the multidisciplinary program members.

In conjunction with the Program Director, participates in fund raising for the Program.

In conjunction with the Program Director, and other senior leadership, formulate overall tactical planning for growth and viability; develop new administrative policies as needed to ensure smooth operation in the program.

Maintains accurate inventory of space and equipment.

With co-Director and other senior leadership, assigns available space and assists in future space planning as it relates to Program operations.

Represents the organization to both internal and external constituent groups in such a manner as to enhance the image of the Program and to further its objectives.

Communicates with senior leadership within the Program and Institute and other constituencies to keep them aware of important Johns Hopkins Medicine and University information.

Qualifications

Bachelor’s degree in the area of business or administrative theory, human resources, or finance and minimum of three years progressively responsible professional level administrative or finance experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the School of Medicine HR Divisional Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job postings are updated daily and remain online until filled. See more in our FAQ .

EEO Is The Law
Applicants to and employees of Johns Hopkins are protected under Federal law from discrimination on several bases. Learn more

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert