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Administrative Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Not Specified
Date posted
Apr 28, 2017

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Position Type
Administrative
Employment Type
Full Time


The position reports to the Associate Dean and the Director of Housing Operations and provides administrative support.

Essential Job Functions:

Administrative Support

  • Provide administrative support to the Associate Dean of Community Living and the Director of Housing Operations.
  • Schedule appointments, manage calendars, and make detailed meeting arrangements.
  • Answer phones, update documents, and any other areas needed to support the success of these senior managers.
  • Deal with confidential information regarding students, staff, parents, and others.
  • Support departmental operations, this may include assisting with the responsibilities of an open position, coordinating a new area of responsibility, or conducting research by contacting other institutions, surveying local landlords, students and/or review literature.
  • Respond to confidential requests and maintain confidential files; draft correspondence; produce reports, charts and other final drafts; Resolve problems and/or refer.
  • Plan /coordinate travel, meetings and special events.
  • Schedule meetings, appointments; record and maintain minutes of departmental meetings; handle calls, greet and assist visitors, maintain departmental records. Serve on departmental committees.
  • Provide support and/or manage special programs or projects as assigned.

Support On-Campus Housing Programs

  • Coordinate summer sublet process. Explain procedures, policies and scope of responsibility to students; insure documents are understood and then signed properly, communicate sublets to all impacted staff.
  • Manage early student arrival process and coordinate the arrival of pre-orientation groups.
  • Arrange and oversee the Upper-class move-in volunteers during fall move-in.
  • Actively participate and assist in the room selection process and the marketing committee.
  • Coordinate the commuter exemption process with the Associate Director of Housing.
Perform other duties as assigned

Qualifications

High School Diploma/GED required, Bachelor’s Degree preferred. 3 years related experience required. Additional education can be substituted for some experience to the extent permitted by the JHU equivalency formula (30 undergraduate degree credits/semester hours or 18 graduate degree credits may substitute for one year of experience).

Special Knowledge, Skills, or Abilities:

  • Excellent oral and written communication skills
  • Ability to interact with students, parents and staff at all levels.
  • Experience with Microsoft Office.
  • Strength in marketing, writing, aptitude with computers and ability to learn new programs quickly
  • Ability to create marketing materials, brochures, correspondence, reports.
  • Ability to effectively handle multiple tasks, prioritize directives from several different sources, complete projects within given time frame, and organize daily workload according to new and developing situations.
  • Previous experience in a college environment preferred. Knowledge of Microsoft Access would be a plus.


NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at 443-997-5100. For TTY users, call via Maryland Relay or dial 711.

Note: Job postings are updated daily and remain online until filled. See more in our FAQ .

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