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Sr. Grants and Contracts Analyst

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Not Specified
Date posted
Apr 28, 2017


This position will manage financial activities involving both sponsored and non-sponsored federal and non-federal grants, contracts, and agreements in the research/academic Department of Chemistry. Provide high level financial and administrative support to faculty including proposal preparation and submission, award set up, account monitoring financial reporting, and close out. High level involvement in the management of core facility financial activities. Senior team member on various project teams at the department/divisional/central level.

Essential Duties and Responsibilities:

Pre Award

  • Oversee the submission of research grants, contracts, and agreements for assigned faculty.
  • Work closely with faculty to develop proposal budgets confirming that applicable cost principles are followed.
  • Provide instruction on protocol, guidelines, and compliance from both the agency and JHU perspective.
  • Assist with completion of on line submission via Coeus, Fastlane, grants.gov etc., completing other support, budget justification, and biographical sketches as requested.
  • Liaison with Sponsored Projects Office to ensure timely submission. Assure IRB protocols are valid. Verify integrity of data entered into Coeus.
  • When requested, oversee submission of Just in Time data, revised budgets, and resubmissions.
  • Advise faculty and staff on changes to pre award sponsored projects policy.
  • Proposals are consistently submitted on time for review with minimal need for revision
  • Maintains professional, courteous communications with internal and external contacts
  • Instructions provided are clear, accurate and timely

Post Award

  • Administer and manage sponsored and non-sponsored funding for assigned faculty
  • Oversee account set up and allocation within SAP ensuring compliance with Notice of Grant Award, university and agency guidelines.
  • Distribute budget within SAP
  • Establish any required subcontract or consulting agreements
  • Consult with faculty on hiring and personnel distribution. Initiate and over see to completion and required SAP transaction (ISR, EForm,etc.)
  • Meet with assigned faculty on an ad hoc and quarterly basis to review payroll, non-personnel expenditures, and effort reporting through the development and presentation of complex/comprehensive reports.
  • Consult with faculty regarding current grant status, pending awards, scenario projections, and provide recommendations for future spending and cost efficiency.
  • Develop corrective action plans; process necessary payroll, cost transfers, budget adjustments
  • Oversee timely submission of effort reports
  • Monitor the SAP deficit report resolving deficits in a timely manner
  • Complete interim financial reports and oversee submission of progress reports to sponsors
  • Provide reporting data to leadership for research base projections
  • Oversee the on-line reconciliation of accounts completed by admin/budget assts.
  • Working with SPO, oversee the timely close out and reporting of grants/contracts/agreements
  • Prepared budgets, reconciliations and reports are comprehensive, accurate, timely and managed effectively.
  • Funds are expended in accordance with sponsor and university compliance protocols

Financial/Administrative

  • Manage procurement card as both cardholder and approver for other team member.
  • Participate in or lead internal audits of department activities to ensure compliance.
  • Participate in or lead annual physical inventory of department’s chemical storeroom.
  • Maintain databases, files, and records ensuring confidentiality and accuracy.
  • Initiate academic appointments for assigned faculty hires.
  • Manage visa renewal and application process for assigned research staff.
  • Manage, track, and report on space usage for assigned faculty
  • Manage equipment and instrument service agreements
  • Responsible for training of new financial staff. Working with Financial Manager, develops training programs, provides guidance, and monitors progress. Provides feedback to Financial
  • Manager for performance review. Leads training sessions on new procedures or protocols.
  • Design and compile reports for team members and leadership to assist in financial review of core operations.
  • Responsible for managing users and account set up for core facilities. Compile user data, enter into system, and ensure user data is current. Review inventory pricing data for accuracy making necessary changes. Audit cycle count data, making necessary changes.
  • Manage reconciliation, reporting, and projection for Department Operating, Instructional and Teaching Assistant accounts. Prepare and present quarterly reports to department management. Prepare reports for annual reporting to Dean’s Office.
  • Data contained in reports, files and records is accurate
  • Transactions and billings are accurate and timely

Academic Affairs

  • Complete Distributed Graduate Aid (DGA) documents within the web-based ISIS module.
  • Provide direction to graduate students in resolving funding issues.
  • Serve as liaison between the Departmental Academic Administrator and faculty, staff and students
  • Completes all DGAs accurately and by the designated deadline.
  • Demonstrate a proactive approach each semester in dealing with fluctuations in graduate student support


Qualifications

Bachelor’s degree in finance, accounting, or other related field. Five years of experience in sponsored research and financial positions, preferably in an academic or medical setting. Additional education (graduate level) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Knowledge and Skill:

  • Exceptional critical reasoning skills, analytical and problem solving skills and attention to detail required.
  • Ability to work with flexibility on several tasks simultaneously in a dynamic, fast paced environment and to meet various concurrent deadlines.
  • Excellent oral and communication skills.
  • Must have the ability to handle confidential information.
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team required.
  • Must have attention to detail while managing multiple projects in a dynamic fast paced environment.
  • Ability to make independent judgments and to act on decisions professionally while maintaining confidentiality.


NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at 443-997-5100. For TTY users, call via Maryland Relay or dial 711.

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