Department Manager, French and Italian

Princeton University in New Jersey

Date Posted August 26, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

The department manager works closely with the department chair to execute policy and strategic direction for the operation of the Department of French and Italian, and participates in short- and long-term planning for department operations and activities. While the chair establishes the academic and intellectual direction of the department, the manager provides support for the chair's vision.

The department manager is responsible for ensuring that the faculty, students, and staff have the necessary assistance to carry out their academic, research and administrative duties. The department manager reports directly to their department chair, with a secondary reporting relationship to the Director of Academic Management in the Office of the Provost.

The Department of French and Italian is home to 16 full-time faculty members, as well as 13 language lecturers and 29 graduate students. We have approximately 1000 undergraduates taking courses in our department each year. The department administers three study abroad programs: Aix-en-Provence French Language Program, Macerata Italian Language Program, and L'Avant Scene Paris Program.

The three most important aspects of the department manager's responsibilities are financial management, staff supervision, and academic administration. The department manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The department manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.

Budget and financial management: The department manager develops the administrative budget for the department, in collaboration with the chair. The manager is responsible for careful and appropriate use/allocation of the administrative allowance, endowed funds, restricted funds, and grants. The department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair.

Staff supervision: The department manager supervises the hiring, performance reviews, and merit increase process for the administrative staff. The department manager should be knowledgeable in University policies and familiar with visa regulations, federal work study requirements, tax laws and fair labor standards.

Academic administration: The department manager supervises the administration of the teaching component of departmental activities, ensuring that the academic department meets all internal deadlines. These duties include the administration of the teaching budget; preparation of materials for appointments for faculty and visitors and for faculty salary review; administration of the budget for faculty leaves; and the administration of three study abroad programs

Position Requires:

- Bachelor's Degree

- 4 - 6 years in office management or related administrative position(s)

- Experience in budget management and oversight of financial operations.

- Experience in the supervision and monitoring of staff relations and staff development and delegation of supervisory responsibility.

- Excellent oral and written communication skills.

- Excellent organizational skills and ability to manage multiple priorities.

- Ability to anticipate and initiate appropriate action in support of the Chair and department faculty.

- Excellent interpersonal and customer service skills. Ability to collaborate effectively.

- Demonstrated discretion and tact.

- Fluency with desktop computing tools such as Word and Excel.


- Skill with website programming and desktop publishing.

The final candidate will be required to pass a background check successfully.

To apply, go to:, and submit cover letter and resume to Requisition #1400620.

Princeton University is an equal opportunity employer and all qualified appolcants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.