Program Coordinator

Princeton University in New Jersey

Date Posted August 21, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Reporting to the Deputy Dean of Undergraduate Students, the Program Coordinator will play an important role in advising undergraduate student organizations and assist in the daily management of student-initiated events at Princeton University. This position will work closely with a number of student-run organizations and committees, the Undergraduate Student Government (USG), and the four Class Governments. In addition, the Program Coordinator will collaborate with a small team of colleagues in the Office of the Dean of Undergraduate Students to enhance and sustain events and programs that enrich the learning and extracurricular experiences of students.


1. Meets regularly with student group leaders to discuss events, logistics, initiatives, and overall strategy for campus programming and competitions. Reviews and approves all student sponsored events in the online registration system, and student organization off-campus travel in the University's Travel Database. Serves as a bridge between student leaders and key university offices to support events and compliance with University policy, and is involved in University policy and governance related to student organizations.


2. Advises organizations on financial and budgetary matters and applicable University financial policies. Manage students' University Purchasing Cards and assists students with navigating University contracts, invoice processing, student and vendor reimbursements, the online "Prime Reporting", and reconciling all student organization accounts. Coordinates with the Office of Development to support student organization fundraising initiatives.


3. Under the direction of the Deputy Dean, works with the Student Group Recognition Committee and newly recognized student organizations to ensure that groups have a complete understanding of policies and procedures.


4. Serves as a university advisor to student government organizations and committees, including, the four class governments, the Undergraduate Student Government (USG), the Senior Class Commencement Committee, the USG Projects Board, the USG Student Group Recognition Committee, and the USG Movies Committee. Specifically, serves as the primary university advisor to the sophomore class government, the Senior Class Jacket Committee, and the Operation Mattress Committee.


5. Collaborates with colleagues and other university offices (Public Safety, Facilities, Grounds, Risk Management, etc.) to sponsor and manage a variety of events and programs. One primary program is the Halftime Retreat for sophomores which takes place during Intercession break and includes approximately 100 sophomores. Large-scale event support includes the USG Lawnparties concerts, the Orange and Black Ball, Bonfire Celebration, Late Night Skate Nights at Baker Rink, Dean's Date celebrations, Orientation activities, and Commencement activities. Other events sponsored and supported consist of a town-gown holiday event in Palmer Square, and various workshops, master classes, and seminars planned for student leaders and organizations. Helps manage the Spirit of Princeton Prize and the Passport to the Performing Arts Program.


6. Develops outreach efforts, programs, and online tools to strengthen the abilities of undergraduate student leaders.


7. Participates in the development of policies and programs affecting undergraduates


8. Shares responsibilities for University assignments with colleagues and serves on several University-wide committees and working groups as a representative of student organizations. Partners closely with the Deputy Dean on other projects, initiatives, and programs that support the student experience.

Knowledge, Skills and Abilities:


1. Bachelor's degree

2. Experience with and understanding of activities and programs sponsored by Princeton undergraduate student organizations


3. Ability to coordinate and prioritize a demanding schedule and a diverse portfolio of responsibilities


4. Strong analytical skills and an ability to communicate orally and in writing


5. Strong interpersonal skills as well as a demonstrated ability to work as part of a team and interact effectively with students, faculty members and administrators


6. Sensitivity to the needs and concerns of students from diverse backgrounds


7. Creativity in advising student organizations on the planning and implementation of programs


8. Working knowledge of the current Princeton undergraduate social environment


9. Excellent organization and problem-solving skills


10. Availability to work a number of nights and weekends during the academic year in order to ensure proper oversight of programs and events.


The final candidate will be required to pass a background check successfully.

Princeton University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


Preferred Qualifications


1. Budgetary management


2. Demonstrated creative ability in program development


3. Experience with establishing new programs and/or initiatives


4. Working knowledge of web page development and maintenance


How To Apply

You can apply for this position online at