Director of Records

University of California Los Angeles in California

Date Posted August 11, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Director of Records (Req. 20791)

The Director of Records manages the daily operations of the Records Office including the supervision and training of Records Office support staff. The incumbent determines work priorities, establishes and implements policies and procedures to ensure the accuracy of current and historical student records and the efficient delivery of student services to approximately 1,000 J.D.s and 100 LLMs. Represent the School of Law on multiple campus planning committees related to student services. Counsel students regarding curricular options, graduation requirements, state bar requirements, and general campus life issues. Administer course examinations including computerized examinations. Manage the on-line course schedule into the University mainframe system and law school web site. Maintain instructor/course evaluations and compile various reports for the Dean's Office, Records Office and Faculty Committees. Compile data on student academic performance, course enrollments, and faculty instructional activities and produce reports as requested. Manage departmental web presence including content on school's web site and external web sites to ensure policy and procedural changes that may affect the law school are disseminated to student body.


How to Apply:
Applicants must submit their qualifications via UCLA's Career Opportunities website at . Reference UCLA REQ. # 20791. AA/EEO

The complete listing of qualifications is available on UCLA's official job posting.

Demonstrated supervisory skill including selection, training, organization, task assignment, counseling and evaluation.

Ability to analyze situations and complaints to define the problem or objective, identify relevant factors, formulate logical conclusions and recognize alternatives expeditiously and with discretion and confidentiality. Ability to proactively recognize potential problems/concerns, propose creative solutions, accept input, modify conclusions and resolve issues.
Skill in accurately tracking large amounts of data over long periods of time and maintaining historical records and reports.

Skill in creating statistical and analytical reports.

Proficiency and working knowledge of computer applications such as Microsoft Office, Word, Excel, Access, and Outlook, etc., as well as, familiarity with the Internet. SQL and Visual Basic skills are preferred but not required.

5-7 years of demonstrated experience in counseling graduate or professional students regarding academic rules and procedures, preferred.

UCLA School of Law
The UCLA School of Law is a nationally recognized three-year graduate school with a student population of approximately 1100. There are now approximately 125 full and part-time faculty, 200 career and part time staff members located in both the Law School and Law Library. The law school enjoys a superior national reputation and is known for a willingness to innovate and experiment. Detailed information concerning UCLA's School of Law may be found at our official website: UCLA School of Law

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

How To Apply

You can apply for this position online at