Academic and Events Advisor

Cal Poly, San Luis Obispo in California

Date Posted August 7, 2014
Type Administrative
Salary Not specified
Employment Type Full-time




Cal Poly, San Luis Obispo

Academic and Events Advisor

Regular / Temporary
Regular

Department
OCOB-College of Business

College / Division
OCOB-Orfalea College of Business

Salary Range
$3,566 - $5,069 per month

Pay Basis
Monthly

Pay Plan
12-month

Position Description
***THIS POSITION IS OPEN UNTIL FILLED***

The Orfalea College of Business Advising Center serves as a peer-driven resource for students seeking academic guidance. A trained and knowledgeable staff empowers all students to achieve their unique educational goals by providing timely and effective support in a professional, welcoming environment.

Under the general supervision of the Director of Advising Services, this position is responsible for the planning, logistics, and implementation of college events including (but not limited to): the Student Orientation, Advising, and Registration Program (SOAR), Week of Welcome (WOW), Open House, Parent's Program Weekend. This position is work in collaboration with Dean's Office ASCI on Poly Cultural Weekend and the Orfalea Annual Awards Ceremonies.

This position is responsible for assisting with enrollment management, including communication with the Dean's Office, Area Chairs, students, and the Registrar's office to provide a clear path to graduation for the 2,500 undergraduate students in the Orfalea College of Business. This includes assisting with block scheduling enrollment for all first time freshmen, and managing specific student cohort tracks.

This individual will drive marketing efforts of the Advising Center via digital content development for the digital signage displays throughout the college and connecting to students via social media. With use of the College's Customer Relationship Management Software, this individual will be responsible for developing communication plans for the undergraduate students, and be responsive for newly identified student populations with special advising needs, including transfer students, international students, first generation students, and other as yet identified populations which traditionally have lower retention rates. In collaboration with Orfalea advisor and the Dean's office will seek to increase graduation rates of the college.

This individual supports the academic advisement, counseling and support services to undergraduate students in the Orfalea College of Business, with focus on Academic Probation and change of major students and managing the change of major process.

Minimum Qualifications
EDUCATION AND EXPERIENCE:
  • Bachelor's degree and two years of professional experience in one of the student services program areas or in a related field; OR a Master's degree and one year of experience.

    LICENSES, CERTIFICATES, DEGREES, CREDENTIALS:
  • Experience using student administration systems such as PeopleSoft
  • Experience advising and counseling students regarding academic success and progress to degree

    Required Qualifications / Specialized Skills
  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to speak publicly, with experience in presenting in front of groups of people.
  • Thorough knowledge of English grammar, spelling and punctuation.
  • Ability to interpret, communicate and apply policies and procedures.
  • Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Proven ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations. Ability to analyze a variety of advising-related reports, such as minimum progress reports, Expected Academic Progress reports, academic probation reports, and Dashboard lists to make recommendations for student communication/intervention, and enrollment management.
  • Ability to recognize, identify, and be sensitive to the various levels of problems students encounter.
  • Ability to use initiative and resourcefulness in planning work assignments, planning special events, and in implementing long-range program improvements.
  • Working knowledge of, or the ability to quickly learn a general knowledge of overall operation, practices, procedures, activities of the college, and general knowledge of the University; general knowledge of the methods and problems of organizational and program management; general knowledge of research and interview techniques; and general knowledge of the principles of individual and group behavior. Ability to provide leadership to peer advisors.
  • Demonstrated ability to maintain a high degree of confidentiality.
  • Ability to apply independent judgment and discretion in performing job duties.
  • Demonstrated skills in investigating and analyzing more complex problems and skill in the collection and evaluation of data to develop valid conclusions and recommendations.
  • Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Ability to apply software required for student advising and degree tracking.
  • Knowledge of general office protocols and equipment.
  • Ability to work and coordinate with Advising Center professional staff team. Proven ability to work in a team environment with a positive, professional attitude. Ability to communicate professionally, both verbally and in written form.
  • Experience in event planning and implementation; attention to detail
  • Knowledge of various social media outlets (i.e. Facebook, Twitter)
  • Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.

    Preferred Qualifications / Skills
  • Master's degree preferred.
  • Demonstrated one-to-one counseling skills and group advising skills. Demonstrated experience in communicating academic policies, procedure and requirements.
  • Ability to distinguish between learning disabilities, mental and emotional illness, and their dysfunctions causing academic problems. Must be sensitive to background of differing cultures, as this may affect learning processes and academic performance.
  • Experience working at a university or community college.
  • Experience using student administration systems such as PeopleSoft.
  • Experience advising and counseling students regarding academic success and progress to degree.
  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

    Special Conditions
    ***THIS POSITION IS OPEN UNTIL FILLED***

  • Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
  • Must be willing to travel and attend training programs off-site for occasional professional development.
  • Must be able to work occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
  • Must be able to successfully pass a pre-employment background/fingerprint check. May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
  • The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).

    Pre-Employment Conditions
    Background / Fingerprint

    Review Begin Date
    08-19-2014

    Requisition Number
    103370

    To Apply
    All applicants must apply online at: https://www.calpolyjobs.org.

    About Us
    Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.

    At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

    Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.




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How To Apply

You can apply for this position online at http://apptrkr.com/503673