Education Library Assistant (Library Assistant 3)

University of Florida/George A. Smathers Libraries in Florida

Deadline August 18, 2014
Date Posted August 5, 2014
Type Non tenure track
Salary Commensurate with experience
Employment Type Full-time



                  POSITION:                   Education Library Assistant (Library Assistant 3)


                  REPORTS TO:              Education Library Associate 3


SALARY:                      $14.07 hourly. Actual salary will reflect selected professionals experience and credentials


Requisition #:         0906188


                  DEADLINE DATE:      August 18, 2014



Normal work schedule is Fall-Spring: Sunday-Thursday, 1:00pm-10:00 pm.; Summer C: Mon.-Thurs., 9:00am-6:00pm, Fri., 8:00am-5:00pm; Hours will vary during Intersession periods to Monday-Friday; 8:00am-5:00pm



This full-time position is in the Education Library and coordinates Education Library Services during evening hours.  The Library Assistant III provides research assistance, manages technical operations for serials collections, handles reports, appeals, and refunds related to circulation fines, and assists with website maintenance and development. 


Provides reference assistance as scheduled, including   assisting the librarians with bibliographic training sessions, providing   tours and other assistance as needed.    Provides online chat reference assistance through a weekly shift on   the Ask a Librarian program.  

Responsible for closing the Education Library, Sun.-Thurs.   at 10:00pm during the Fall and Spring semesters; Mon.-Thurs. at 6:00pm and   Fri. at 5:00 pm during Summer hours. Supervises day-to-day operations of the   circulation desk area.  This includes   extensive interaction with the public, the student staff and close   communication with Access Services staff in all other UF Libraries.


Check-in of the new periodical issues in the Aleph   system.  Verifies accuracy of   periodical records and notes changes to be sent to Serials Cataloging or   Acquisitions.  Communicates directly   and regularly with the serials staff in the main library regarding serials   procedures and policies.  Identifies   materials in need of repair, performs minor repairs and processes the   remaining materials to send to Conservation office.  Performs regular examination and evaluation   of the periodical and other collections holdings for the purpose of   recommending titles to the librarians for weeding, removal to storage, etc.


Handles all problem reports and daily operations reports,   as well as assisting in the reconciling or crediting of patron fines or fees.   Handles traces in conjunction with other supervisory staff.   Re-certifies annually FERPA and Privacy of   student records to continue needed access to the Registrar/PeopleSoft student   records system.  Maintains current   awareness of all electronic procedures and policies that pertain to Access   Services.  Maintains accurate records   and statistics, in conjunction with the other Library Assistant 3.


Maintains current awareness of issues concerning security,   facility maintenance and equipment maintenance.  Assists with the interviewing and selection   of the student assistant staff.  Responsible   for the normal scheduling of student assistant staff, ensuring student staff   coverage during semester breaks.    Responsible for daily Payroll Approval for all student assistant   employees.  Assists with the training   of all student staff, especially in regard to our electronic library   management system


Assist with the maintenance/updating of the Education Library student assistant LibGuide and online training modules and other library webpages or social media as needed.


Participates in staff development and training opportunities, serves on relevant committees as appointed and contributes to the formulation of Education Library policies and procedures.  




High School diploma or GED and 4 years of library or related clerical / customer service experience; or a Bachelors degree and one year of library or related clerical/customer service experience.



    Familiarity with web page development;

    Experience with automated library service;

    Excellent verbal and written communication skills;

    Experience with diversified staff and with the general public;

    Ability to work independently and adapt to changing priorities;

    Ability to set priorities;

    Excellent organizational skills;

    Supervisory experience.


The University of Florida

The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at



The libraries of the University of Florida form the largest information resource system in the state of Florida. The UF Libraries consist of seven libraries; six are in the system known as the George A. Smathers Libraries at the University of Florida. The libraries hold over 5,800,000 print volumes, 8,100,000 microfilms, 630,000 e-books, 121,016 full-text electronic journals, 889 electronic databases, 1,300,000 documents and 766,000 maps and images. The libraries have built a number of nationally significant research collections, including the Latin American, Judaica, Florida History, Childrens Literature, and Maps and Imagery Collections. The Smathers Libraries are a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL),. the Association of Southeastern Research Libraries (ASERL), and LYRASIS. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants.



Together with the Architecture & Fine Arts Library, the Education Library is an integral part of the Departmental Libraries within the George A. Smathers Libraries at the University of Florida.


Embedded within the college it serves, the Education Library is located within Norman Hall on the East edge of the UF main campus. Its staff and collections support 32 academic degree programs in the College of Education which is organized into 3 schools: School of Teaching & Learning (STL), School of Special Education, School Psychology and Early Childhood Studies (SESPECS), and School of Human Development and Organizational Studies in Education (HDOSE)


Significant collections include the Children's Book Collection, the K-12 Textbook Collection, the ERIC Documents Microfiche and several other microfiche collections and a video collection. The collection consists of more than 145,000 monographic volumes, approximately 600 journal subscriptions both print and electronic, and more than 585,000 microfiche. Two SMART Board systems are available for use, one in a group study room for currently enrolled students and the other in a classroom for instruction by UF faculty and staff.



Gainesville, Florida and the surrounding community are home to approximately 240,000 people and both the University of Florida and Santa Fe College.  Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2007, Gainesville was ranked as the Best Place to Live and Work by Frommers Cities Ranked and Rated and as one of the Best Places to Live and Play by National Geographic Adventure. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville's accolades are listed at the Gainesville Awards and Recognition link. A recent article in Florida Trend Magazine offers an in depth Community Portrait of Gainesville and the University of Florida. Gainesville was featured in the Top 100 Best Places to Love 2014 on Livability, Americas Best Places to Live & Visit. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two hour drive.



Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at


Application Process

The University of Florida is an Affirmative Action, Equal Opportunity Employer and encourages applications from women and minority group members. We are dedicated to the goal of building a culturally diverse and pluralistic environment; we strongly encourage applications from women, members of underrepresented groups, individuals with disabilities, and veterans. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida's Office of Human Resources to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.


If you are interested in this position please apply online at


For further details about this position please contact Tina Marie Litchfield at (352) 273-2595.

How To Apply

You can apply for this position online at