Special Assistant to the Dean

Columbia University

Deadline Open until filled
Date Posted July 24, 2014
Type Administrative
Salary Commensurate with experience
Employment Type Full-time

The Special Assistant will be a key member of the Dean's Office staff and play an important role in coordinating communications and projects of the Dean. The incumbent will produce and review communications; conduct specific research and analysis and prepare Powerpoint presentations, proposals, and other communications for the Dean; support the Dean in undertaking special projects; provide a wide range of highly confidential duties; and assist in the preparation and execution of high level meetings and conferences, including preparation and distribution of minutes, for the Dean and the Deans Office at the Columbia University School of International and Public Affairs.

Primary Duties and Responsibilities:

In collaboration with the Dean and her leadership team, the Special Assistant reviews and produces a wide variety of communications. As requested by the Dean, the incumbent triages, reviews, and edits for content, tone and style materials submitted to the Dean for approval and signoff from internal and external school constituencies, including letters, proposals, announcements, invitations, and other communications. Works closely with the Senior Associate Dean and school-wide operational units to coordinate this effort.

The Special Assistant produces presentations for the Dean and the Deans Office for important external and internal audiences including the board, national and international organizations, alumni and development groups, donors, professional associations, university leadership, and external media. Manages confidential and complex items and liaises with relevant offices at Columbia University to facilitate effective communications and implementation of projects, and reports to the Dean on project status.

In collaboration with the Dean and the University's Development and Alumni Affairs Office, the Special Assistant develops proposals for funding or implementation that support the School's strategic initiatives.

The Special Assistant undertakes research and analysis in support of the School's initiatives and strategic planning. The incumbent needs to be skilled in collecting and analyzing data, preparing written and visual presentations, and communicating results. Other responsibilities include helping to edit writing from the Dean and the Dean's office, and research and communication requiring advanced understanding of public policy and international affairs.

The incumbent accompanies the Dean to meetings to track all actionable items that require follow up activities. Helps to organize Dean's Office conferences and meetings as necessary and work with the Dean's Executive Assistant around scheduling and planning.

The Special Assistant supports and represents the Dean at internal and external events. Must be able to value and think about how to extend the mission of the School. Supports the Dean to assure effective functioning of the executive office and assures that the Dean is prepared for all meetings and events. Directs and manages other projects as assigned.

Performs other duties as assigned. 


Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant:


Bachelor's degree or other relevant graduate degree, and a minimum of 4 to 6 years of related professional experience in a complex, inter-disciplinary setting required. Experience must demonstrate written, analytic, and substantive background for producing high quality written materials, communications and analysis for the Dean's office.


N.B. Application requires cover letter, resume/CV, and short writing sample.  


Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant:


Accuracy, strong organization and interpersonal skills and attention to detail required; ability to exercise discretion and handle confidential information essential. Must have exceptional oral and written communication skills and be able to communicate to multiple audiences the educational, research, and public policy initiatives of the school. Exceptional professional writing ability and experience are essential, including preparation and editing of short essays, project and funding proposals; must be able to produce written and quantitative material quickly and rigorously. Experience producing grant proposals, briefings, policy analysis, board materials, and other professional writing and presentation is required. Substantive knowledge of international affairs and public policy is required. Fluency with MS Office, including Excel, Powerpoint and other related systems and web content management platforms essential. Knowledge of analytic and presentation software is essential. Must be able to work under pressure on competing responsibilities with resilience, and discretion. Exceptional judgment, leadership skills and a high degree of diplomacy, collaboration and problem solving ability essential. Must be capable of working on projects independently as well as working well as part of a team. Some travel with the Dean may be required.


Preferred Qualifications

Master's degree or other relevant graduate degree; advanced degree in public policy, law, social sciences or related field highly preferred. Related professional experience in an academic setting desirable.          


APPLICANTS MUST VISIT THE COLUMBIA JOB SITE TO APPLY AT: http://jobs.columbia.edu/applicants/Central?quickFind=143304


Columbia University is an Equal Opportunity and Affirmative Action Employer.


How To Apply

You can apply for this position online at http://jobs.columbia.edu/applicants/Central?quickFind=143304