Associate Dean, Finance and Operations, Residential Education

Stanford University in California

Date Posted July 18, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Stanford University

Associate Dean, Finance and Operations, Residential Education


Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

If you are ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online:


Associate Dean for Finance and Operations at:, Job requisition # 63319.


Job Purpose:

Reporting to the Associate Vice Provost and Dean of Residential Education, a unit within the Division of Student Affairs, the Associate Dean for Finance and Operations (“ADFO”) is a key member of the Dean’s management team. S/he must be able to provide leadership in the integration of financial, administrative and operational functions, including sophisticated and complex budget management, advanced technology, policies and procedures, within a dynamic living and learning Residential Education program. The Associate Dean oversees a budget of $28M across 8 organizations. 


Core Duties: 

This position includes oversight for strategic budgeting; accounts payable/receivable; internal audits; and 300+bank accounts with monthly reconciliations. S/he also manages information technology, human resources, office services, facilities, emergency planning,risk management, and vendor contracts and negotiation for Residential Education. The position oversees the innovative and unique operational elements of the student management program on the “Row” (35 houses, 1700 students, with many Student Financial Managers and House Treasurers).

Other duties may also be assigned.


Minimum Requirements:

Education and Experience:

-Bachelor’s degree is required and at least 7-10 years of related management/supervisory experience required. Advanced degree desirable;

-Minimum of 5-7 years of increasingly responsible experience in budgets, and financial policies, procedures and financial systems required. A solid familiarity with Stanford finance and HR systems, and principles of fund accounting is desirable;

-IT/systems management experience is required, including electronic communications and website oversight, and previous experience with integration of technology with policies and practices;

 - Exceptional supervision, management, interpersonal, and customer service skills are needed;

-Experience in a university environment is highly desirable.


 Knowledge, Skills and Abilities:

-Demonstrated success in leading through change initiatives and to engaging in shared decision-making while demonstrating personal initiative and autonomy;

-Excellent communications skills, specifically with the ability to translate university policy/ procedures to faculty, students and staff. 

-A commitment to diversity and inclusivity, as well as the ability to work with a wide range of people (staff, students, faculty, parents, administrators, etc.) with diplomacy and tact is key to success in this role;

 - Must be able to balance priorities to manage and complete complex financial responsibilities with a heavy workload that includes monthly deadlines, many interruptions and the ability to interpret and apply policies appropriately;

-Ability to handle confidential and sensitive information, and to resolve problems and complete complex tasks in a timely manner is required.


Work Standards:

- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


 Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.


Finalist candidate must successfully pass a pre-employment background check.