Project Manager for Equity Compliance

Princeton University in New Jersey

Date Posted July 18, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Princeton University is an institution and community committed to the principles of excellence, equal opportunity, diversity and respect for all. The Office of Institutional Equity and Diversity is seeking an experienced project manager who shares Princeton's commitment to diversity and inclusion to be responsible for coordinating complex university-wide projects focused on compliance with the University's obligations as a federal contractor, including those related to affirmative action and equal employment opportunity; Title IX; and the Americans with Disabilities Act.

Affirmative Action compliance

Reporting to the Director of Equity and EEO, the project manager is responsible for developing a comprehensive project plan for Affirmative Action compliance, managing project deliverables, coordinating the work of multiple project teams, providing status updates to the senior leadership team, and ensuring timeliness throughout the project. The project manager coordinates all project logistics and works collaboratively with multiple key campus stakeholders. S/he also assists in compiling extensive, confidential data in response to internal and external requests for information in a deadline driven environment. In these capacities, the incumbent:

- Develops and maintains a detailed project plan with a defined scope, clear deliverables, necessary resources and timelines, using project management tools and status reports to track project progress

- Leads project activities. Allocates work to team members, prioritizing assignments and tasks to align with project plan and requests for information

- Coordinates and provides a wide range of logistic support throughout project. Organizes and facilitates project-related meetings and related documentation

- Manages collection and compilation of employment-related data, including responses to notification letters, requests for information, etc.

- Facilitates the flow of information among project team. Establishes a communication schedule to update project sponsors, team members and other stakeholders. Updates and maintains SharePoint site

- Drafts institutional responses to notification letters and requests for information

- Identifies and documents opportunities to review and modify, where necessary, University policies, processes and systems to ensure full compliance with EEO/AA laws and regulations

Equity-related initiatives

The incumbent provides a similar level of project management for a range of other strategic assignments related to institutional equity and equal opportunity. These involve compliance with other important legislative and regulatory requirements such as Title VII, Title IX, the Americans with Disabilities Act, and the Violence Against Women Act, as well as Princeton University's own policies and procedures. These projects might include:

- Monitoring and assessing government regulations and court decisions relating to equity and equal opportunity, and conducting research related to institutional and industry best practices

- Managing system design and implementation for effective data storage and record keeping

- Assembling and analyzing equity-related data and metrics for institutional planning purposes

- Facilitating education and training through creation of presentations, FAQs, and other communication materials, and through coordination and scheduling of programming and events

- Developing and maintaining project plans related to the implementation of investigations concerning alleged violations of anti-discrimination and harassment policies

This is a two year term appointment.

Essential qualifications

- Bachelor's degree or equivalent combination of education and experience.

- Thorough understanding of the laws and regulations enforced by the Office of Federal Contract Compliance (OFCCP), the Equal Employment Opportunity Commission (EEOC), the Department of Education, and federal and state employment laws.

- Three to five years of related work experience, including experience supporting and organizing large scale projects.

- Experience coordinating project meetings, including preparation of agendas, documenting meeting minutes, sending out documents to attendees.

- Proven track record of being highly motivated, self-starter, flexible and quick learner who can work with minimal supervision

- Ability to multi-task without compromising attention to detail.

- Able to build and maintain relationships with others to collaborate most effectively

- Strong analytical skills and data analysis skills.

- Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and SharePoint or similar tool.

- Excellent communication and collaboration skills.

The final candidate will be required to successfully pass a background check. The grade of the position (ADM 050 or ADM 060) will be commensurate with the qualifications of the selected candidate.

Preferred Qualifications

- Proficiency with human resource information systems (PeopleSoft) and applicant tracking systems (PeopleAdmin).

- Experience documenting workflows using Visio.

- Knowledge of the principles and procedures for recruitment, selection, and hiring.

Princeton University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


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