Associate Dean for Faculty Affairs

Harvard Graduate School of Education in Massachusetts

Deadline Open until filled
Date Posted July 14, 2014
Type Administrative
Salary Commensurate with experience
Employment Type Full-time

Reporting to the Dean, and in close collaboration with the Academic Dean, the Administrative Dean, and Associate Dean for Learning and Teaching as required, the Associate Dean for Faculty Affairs has broad responsibility for the administration of academic appointments and faculty affairs, and selected related operations. The Associate Dean will:

  • Oversee the successful execution of academic searches and faculty review processes from start to finish, including supporting the Dean in the negotiation of faculty offers and the process of recruiting new faculty
  • Support the work of the Faculty Appointments Committee, including assistance in coordinating reviews and developing policies and reports.
  • Draft and/or revise reports, policies, forms, letters and other communications related to faculty appointments and affairs. Ensure that official policies, guidelines, FAQs and other resources are up to date and accessible to the community. Ensure compliance with mandated reporting requirements. 
  • Oversee operational aspects of faculty affairs services, including academic payroll, academic appointments processing, and related services for core and adjunct faculty, retired faculty, postdoctoral fellows, courtesy academic visitors, teaching fellows, and student research assistants (~approximately 450 appointments per year).
  • Develop and continuously improve systems, services, and operational processes to ensure efficient and friendly service for academic and student constituents, including visitors, while upholding standards and requirements for record-keeping, data management, and compliance with relevant policies and regulations.
  • Serve as an expert resource on University policies and processes, relevant government regulations, and administrative systems such as PeopleSoft.
  • Trouble shoot and provide timely, responsive and accurate assistance to faculty members, students or other academic appointees who have questions or experience problems related to payroll, benefits, or appointment status.
  • Manage academic and operating budgets; provide analytic support for forecasting, budget development, salary processes and faculty planning. Serve as a liaison to the University Provosts Office and participate in meetings with the other University Faculty Affairs Deans.
  • Serve as HGSEs Title IX Coordinator for faculty and other academic appointees
  • Coordinate with other School and University administrative offices as required
  • Effectively lead and manage three direct reports

This position has a 6 month Orientation and Review period.


Basic Qualifications
Bachelors degree and at least seven years relevant professional experience.

Additional Qualifications
Advanced degree strongly preferred. Outstanding organizational skills and ability to effectively manage multiple demands simultaneously in a fast-paced environment. Exceptional attention to detail. Experience and skill in managing staff to perform at a high level; excellent oral and written communication skills;strong customer service orientation; strong budgeting and data management skills; ability to work effectively with people across the organization; utmost discretion and respect for confidentiality; initiative. Prior experience working closely with faculty members and/or in academic affairs or faculty administration in a college or university strongly preferred. Facility with Excel critical.

Additional Information 

Please attach resume and cover letter as one document.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community which values diversity. For more information about HGSE, its programs, research, and faculty, please visit:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

How To Apply

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