Program Administrator

Drexel University in Pennsylvania

Date Posted June 29, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Drexel is a comprehensive global research university ranked among the top 100 in the nation. With approximately 25,000 students, 200 degree programs and 14 colleges and schools, Drexel is one of Americas 15 largest private universities.

 

One of Philadelphias top 10 employers, Drexel is a major engine for economic development in the region. The Philadelphia Business Journal ranks Drexel as one of the healthiest employers of Greater Philadelphia. The University welcomes the richness diversity brings to the workplace and is committed to being the nations most civically engaged university, with community partnerships integrated into every aspect of service and academics.

 

The mission of the University is to fulfill our founder's vision of preparing each new generation of students for productive professional and civic lives while also focusing our collective expertise on solving society's greatest problems. Drexel is an academically comprehensive and globally engaged urban research university, dedicated to advancing knowledge and society and to providing every student with a valuable, rigorous, experiential, technology-infused education, enriched by the nation's premier co-operative education program.

 

Job Overview:

The Post-Award Program Administrator provides sponsored project management and administration from the award date through project closeout at Drexel University. 

 

Administers externally funded and related internally funded projects for fiscal and programmatic compliance; provides customer service and support related to project budgets, labor distributions and reallocations, other expenditures cost sharing, project deliverables, regulatory compliance, appropriate and complete recording and reporting of project costs; handles deficits; monitors subcontract and consulting performance and billing; establishes, maintains and closes out projects in the University accounting system.

 

Qualifications:

High School diploma or equivalent required. Bachelor's degree in Business Administration, Finance, Accounting or related field, or equivalent education and experience preferred. Minimum 3 years relevant work experience, including but not limited to contract negotiation and administration, budget development, accounting and financial reporting experience. Experience at a non-profit or academic research institution is highly desirable.

 

Skills/Abilities

Requires the ability to comprehend federal, state and local grant contract regulations and restrictions and sponsor guidelines; familiarity with generally accepted accounting principles; knowledge of personal computer applications, including word processing, database and spreadsheet programs; demonstrated ability to work under pressure, meet deadlines, and process large amounts of information; ability to prioritize work; ability to communicate effectively and professionally with diverse clientele both verbally and in writing; ability to work as a member of a large, complex support team; familiarity with automated accounting information systems.

 

Essential Functions:
Performing sponsored project management duties and responsibilities, as described in this document, in support of Drexel University.

 

Monitoring revenues and expenses and performing grant accounting for sponsored projects in compliance with CASB, GAAP, OMB A-21, OMB-A110, various governmental agency and other sponsor regulations and institutional policies;

 

Providing audit agencies, public and private sponsors, principal investigators, project directors and staff, department administrators and other customers with accurate, complete and timely financial information and reports in accordance with the above mentioned compliance elements;

 

Providing information on sponsor restrictions, compliance and cost allowability, budgets, salaries, general expenditures, and related matters to audit agencies, sponsors, principal investigators, project directors and staff, department administrators and other customers;

 

Functioning as point-of-contact administrative and financial liaison between sponsors, University Finance and other University administrative departments, and principal investors, project directors and staff to enable and facilitate all matters related to sponsored project administration of externally funded sponsored projects;

 

Applying prudent business practices in cash flow management for externally funded sponsored projects.

 

Scope of Responsibility

Responsible for fiscal and programmatic compliance for externally funded projects and related cost sharing and intercompany funds; provides support for project budgets, proposal submission, contract negotiations, labor distributions and reallocations, other expenditures cost sharing, project deliverables, regulatory compliance, appropriate and complete recording and reporting of project costs; handles deficits; monitors subcontract and consulting performance and billing; establishes, maintains and closes out projects in the University accounting system; supports financial reporting through timely resolution of budget and expenditure issues. Ensures fiscal compliance with CASB, GAAP, OMB A-21, OMB-A110, various governmental agency and other sponsor regulations and institutional policies.

 

Employee Interaction

Regularly interacts with faculty, department heads, directors and administrative and accounting staff, as well as various governmental agencies, public and private sponsors.

 

Policy and Procedure Interpretation

Operates within guidelines established by Drexel University, including departmental policies and procedures. Prepares financial and statistical information in accordance with applicable accounting, industry and regulatory principles. Communicates governmental and sponsor regulations and restrictions to external constituents. Communicates the appropriate University and departmental policies and procedures to external constituents.

 

External Clients/Contacts

Responds to or directs inquiries and/or correspondence from various auditors, governmental agencies, public and private sponsors, faculty, project directors and other staff.

 

Physical Demands

Position requires use of personal computer, storage and retrieval of files and

telephone usage. Occasional walks and/or shuttle transportation to attend meetings at other university campuses may be necessary.

 

Supplementary Posting Information:

 

Drexel University offers an attractive benefits package including tuition remission, a generous retirement package with matching funds (up to 11 percent) and an opportunity to join a talented team of professionals directly helping the University achieve its record growth and quality reputation."

 

Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, and status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic.  Please visit our website to view all University Policies and Workplace Postings.

 

Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment will be contingent upon the University's acceptance of the results of the background investigation. Drexel University's mission is to serve students and society through comprehensive integrated academic offerings enhanced by technology, co-operative education, and clinical practice in an urban setting, with global outreach embracing research, scholarly activities, and community initiatives.

 

To apply for this position, please apply online at: www.drexeljobs.com/applicants/Central?quickFind=78684   or visit www.drexeljobs.com and search for requisition number 6175

 

For more information about Drexel University, please visit www.drexel.edu.