Grants Analyst

Columbia University in New York

Deadline Open until filled
Date Posted June 6, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Reporting to the Executive Director of Finance and Administration in the Office of Global Centers, the Grant Analyst serves as CGCs primary grants administrator and works with the Centers to support the effective/efficient administration of awards throughout the entire award life cycle, from preaward to close-out; and performs a wide range of administrative and operational duties related to all CGC federal and nonfederal grants focusing on regulatory compliance, assessment and mitigation of business risk, and enforcement of policies and procedures. 


  • Assists in development of new grant proposal budgets and review of grant proposal budgets for accuracy, working closely with Centers on submission of grant proposals, and assisting in grant implementation process
  • Coordinates review and negotiation of awards, including scope of work, reporting requirements, and special terms and conditions
  • Serves as point of contact on all grant matters, subcontracts, and other agreements for development of assigned award applications; as point of contact for contractual discussions and negotiations with donors through Centers and CUs Sponsored Projects Administration (SPA)
  • For human subject research and IRB review, serves as liaison between Centers, Principal Investigators (PIs) from CGC and different CU units, Institutional Review Board (IRB), and SPA; maintains current knowledge of human subject policies and troubleshoots IRB application submissions
  • Upon award, prepares and distributes new award notices to Centers and PIs summarizing terms and conditions of award; conducts new award briefing with CGC management, finance, Center staff, PIs, and or other stakeholders, and assigns cost center numbers
  • Provides account and variance analysis, budget analysis, and monitors grant activity; researches financial issues and data, assists in grant budget reconciliations and funder-required financial reporting; coordinates award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with CGC units
  • Assists with monitoring ongoing business risk, including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors; reviews Notice of Awards (NOAs) to verify accuracy of award and obligated amounts against prime award records
  • Maintains all pertinent records, files, and documents; assures completeness and accuracy consistent with external and internal compliance requirements
  • Assists in development and delivery of on-site and off-site training of CGC staff in NY and field offices; serves as facilitator/presenter at learning sessions on specialized topics; participates/moderates discussions within grant/contract community of practice
  • Coordinates assigned award close-out, including planning, executing, and providing technical assistance to headquarters and country offices
  • Develops/maintains up-to-date knowledge of federal grants and contracts rules/regulations, with emphasis on proposal guidelines and systems, policies, and procedures
  • Performs other duties as assigned

Minimum Qualifications for Grade
Bachelors degree or equivalent experience.
Additional Position-Specific Minimum Qualifications
Excellent communication, interpersonal, and writing skills, including the ability to work independently and as part of a team at various levels in an organization. Strong analytic skills, accuracy and attention to detail.
Excellent organizational and follow-up skills, with a proven ability to prioritize and multitask. Professional, ethical, and able to handle confidential information; ability to remain impartial and objective.

Strong computer skills, including Microsoft applications and excellent skills in EXCEL.

Preferred Qualifications

Experience with private and federal grants is STRONGLY preferred.

Experience with the U.S. federal governments grant-giving agencies and proposal submission processes and requirements.

All candidates must submit a cover letter and a résumé. Applications without these documents will not be considered.

Apply online at:

Columbia University is an affirmative action/equal opportunity employer.


How To Apply

You can apply for this position online at