Financial Aid Specialist- Federal Work Study (Financial Aid)

CUNY John Jay College in New York

Date Posted April 17, 2014
Type Administrative
Salary Commensurate with experience
Employment Type Full-time

Financial Aid Specialist- Federal Work Study (Financial Aid)

CUNY John Jay College

Job ID: 10502

Job Title Name: Financial Aid Specialist

Contract Title: Higher Education Assistant

Position Type: Regular/Full-Time

Closing Date: 5/14/2014

Compensation: $42,873 - $44,552

College website:



-         Administers and supervises financial aid programs and operations.  

-         Reviews contracts, disbursements, tuition and fees; validates student eligibility for various programs

-         Administers, monitors and troubleshoots CUNY financial aid systems as well as Federal and NY State systems in order to ensure integrity of student databases and timely and accurate delivery of funds

-         Assists CUNY staff, applicants, and students/families with advice on financial aid issues and eligibility 

-         May review and reconcile student payroll processing

-         Represents the Financial Aid function at Admissions events; works with academic departments as well as Bursar, Registrar, Admissions and Computing offices to assure staff understand and implement financial aid processes correctly

-         Assists in the development and evaluation of Admissions processes

-         Prepares documentation, instructions, and materials in various media to support financial aid activities

-         Performs related duties as assigned.     



Higher Education Assistant






The Financial Aid Specialist will administer the Federal Work Study (FWS) program. In addition to the general duties the duties include:

-         Managing the Federal Work Study discretionary budget of $176,000.

-         Maintaining and updating the Federal Work Study Job Bank.

-         Interacting with supervisors (on campus and off campus) in managing FWS students.

-         Creating promotional materials for FWS programs on campus.

-         Prescreening students for their eligibility for the FWS award.

-         Monitoring the G.P.A and Satisfactory Academic Progress of those students receiving FWS.

-         Processing students FWS contracts.

-         Assisting the students in applying for FWS jobs.

-         Working with the Center for Career & Professional Development in placing students in their FWS Internship Program.

-         Inputting FWS hours on the payroll system.

-         Monitoring student hours to prevent over packaging in the students' budget.

-         Providing periodic reports to the Financial Aid Director on the number of students placed, locations, and supervisors.

-         Attending monthly meetings of the CUNY Federal Work Study Coordinators.


John Jay College of Criminal Justice, a senior college of the City University of New York (CUNY), is an internationally recognized leader in educating for justice, committed to the advancement of justice and just societies. It is a public liberal arts college that enriches the entire learning experience by highlighting themes of justice across the arts, sciences, humanities, and social sciences. Located steps from Lincoln Center at the cultural heart of New York City, the College offers bachelors and masters degrees and participates in the doctoral programs of the Graduate Center of the City University of New York. John Jay College is also recognized for serving a broadly diverse student population. Under the leadership of its fourth president, Jeremy Travis, John Jay College has experienced unprecedented faculty hiring, an expansion of its curricular offerings, and the opening in 2011 of a new 600,000 square foot building complete with a black-box theatre, state-of-the-art lab space for students and faculty, a moot courtroom, and a variety of virtual learning settings.



Bachelor's Degree required and four years' related experience required.  



-         Experience with the use of technology in higher education, preferably PeopleSoft/Oracle

-         Experience in a college financial aid office highly preferred

-         Possess and demonstrate the ability to work with a diverse population

-         Excellent oral and written communications skills



$42,873 - $44,552



CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.  Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.



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May 14, 2014



CUNY Job Posting: Managerial/Professional



We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.