Program Coordinator for Princeton Student Agencies

Princeton University in New Jersey

Date Posted April 3, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

Princeton University’s Office of the Dean of Undergraduate Students (ODUS) seeks an energetic, collaborative, and innovative candidate to serve as Program Coordinator for Princeton Student Agencies (PSA). Established in 1911, PSA provides students with opportunities in entrepreneurship, leadership development, and business management. As one of the University’s largest employers of undergraduates, PSA offers students practical experience while delivering a number of goods and services throughout the Princeton community. In a period of rapid growth, PSA and the student arts community offer an opportunity to participate in the expansion process through capital improvements and the continuing development of a robust and vibrant student arts scene.

Position Description

Reporting to the assistant dean of undergraduate students/ director of Princeton Student Agencies (PSA), the program coordinator has daily oversight of the student managers charged with operating 15 student-led businesses. Working collaboratively with the assistant dean to support the mission and function of Princeton Student Agencies, the coordinator facilitates business and student leadership development while ensuring sound fiscal stewardship, policy compliance, marketing best practices, and a high level of customer service. The coordinator supports programming initiatives related to business, entrepreneurship, and ecommerce; facilitates the recruitment, selection, training, and evaluation of student managers while serving as a resource and intermediary for these student leaders. Moreover, as students present proposals for new agencies, the program coordinator actively participates in the expansion process by offering recommendations pertaining to market research, identifying potential challenges, and serving as a conduit between PSA and various University departments.

The program coordinator also works closely with the assistant dean in the development and administration of policies that support the student arts community through programming, leadership development, facility management, and fleet coordination.

Summary of Duties and Responsibilities

The program coordinator assists the assistant dean in the following activities:

• Supervising student managers, offering guidance on institutional resources, policy, and procedure as well as problem solving;

• Facilitating the recruitment, selection, training, and evaluation of managers, including the transition of student leaders;

• Creating and maintaining leadership and co-curricular opportunities for agency managers, including workshops, programs, and events on business and entrepreneurship;

• Developing and maintaining partnerships on joint programmatic initiatives;

• Evaluating programs and conducting programmatic need assessments and strategic planning.

The program coordinator:

• Serves as a bridge between student managers and University offices;

• Facilitates biweekly manager meetings and agenda setting;

• Coordinates promotions during student Check-in, Parents Weekend, Princeton Preview, Reunions, and Commencement;

• Works collaboratively with agency managers and student interns to develop a cohesive brand for PSA while approving all agency promotional materials.

Administrative and Financial Management

• Provides first review of manager and vendor contracts prior to submission to the assistant dean for approval;

• With revenue approaching $1 million, evaluates and submits proposed budget for the main Student Agencies account;

• Reviews, reconciles, and confirms over 8,000 programmatic transactions to respective agencies following the posting of all receivables and expenses to the University financial system;

• Oversees the labor accounting and Time Collection process for student managers and approximately 250 biweekly student employees, including coordination of final payment calculations for agency managers;

• Provides fiscal year-end reconciliation and financial closure of 35 accounts, including amortization payment schedules for applicable agencies;

• Reviews, coordinates, and approves all agency related operations within the Online Student Event Registration Form (OSERF);

• Coordinates interim and early housing request for student managers and WPRB Radio Station;

• In cooperation with the class store manager, coordinates “Princetonclassgear” accounts for each of the respective class councils;

• Reconciles accounts, project grants, and service charges for the Performing Arts Council (PAC), Bloomberg Hall, and the Master Class Series.

Arts Development and Administration

• Supports the assistant dean in the coordination of monthly receptions and open house events for the student arts community, including administrative oversight for This Is Princeton (TIP), This Side of Princeton (TSOP), and TigerNight;

• Assists the assistant dean in coordinating the annual Princeton Arts Weekend;

• Facilitates the Master Class Series and performing arts courses for Wintersession;

• Communicates with residential college administrators, Lewis Center for the Arts, Frist Campus Center, Richardson Auditorium, and Dillon Gym staff regarding the allocation of student performance space;

• Assists undergraduates in student initiated arts programs as assigned, such as audio and video recordings as well as off-campus theatrical performances, presentations, and tours;

• Along with the assistant dean, serves as a resource and advisor to approximately 50 PAC groups and attends biweekly PAC meetings.

Facility Coordination, Vehicle Management, and Other Duties

• With over 33,000 square feet across 13 buildings, oversees the inspection, documentation, and maintenance of all student organization spaces supervised by the assistant dean to ensure compliance with University policy;

• Facilitates the usage, inspection, documentation, and maintenance of all vehicles supervised by the assistant dean to ensure compliance with University policy and applicable laws;

• Supports the department by staffing and managing aspects of large campus events sponsored by ODUS.

Essential Qualifications

• Bachelor’s degree.

• Knowledge of basic financial and accounting systems.

• Strong analytical, organization, problem solving, and communication skills, both orally and in writing.

• Demonstrated ability to interact effectively with students and administrators.

• Demonstrated ability to multi-task and work in a fast-paced environment.

• A demonstrated understanding of the importance of customer and student service.

• Working knowledge of Microsoft Office Suite and web page development and maintenance.

Preferred Qualifications

• Budgetary management.

• Demonstrated creative ability in program development.

• Experience with establishing new programs and/or initiatives.

• Familiarity with student initiated activities and programs.

• Business development experience, with an emphasis on online commerce.

Education Required

• Bachelor's Degree

Application Deadline

• Open Until Filled or See Position Summary.

Instructions for Applying

• Complete the online application here:

Documents which can be associated with this posting

• Resume/CV

• Cover Letter

Proposed Start Date

• 06-16-2014

Work Schedule, if other than standard hours

Some evenings and weekends will be required.

EEO Statement

Princeton University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


How To Apply

You can apply for this position online at