Graduation Audit Specialist

Graduation Audit Specialist

Work Location: Fredericksburg - 630
Hiring Range: $49,593-$61,991, plus full state benefits
Full Time or Part Time: Full Time

Job Description:


Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
The Graduation Audit Specialist is within the Office of Enrollment Services. This crucial role involves preparing student records for program completion and aiding in the planning and execution of commencement ceremonies. Key responsibilities include conducting degree audits, processing graduation applications, and managing the student graduation list for each conferral period. The specialist will work closely with the Assistant Registrar and serve as a frontline representative in Admissions and Records (A&R), guiding students as they approach the completion of their academic programs. This position requires high-quality service delivery, ensuring a seamless transition for students through the conferral process, from being candidates to becoming graduates. The Graduation Audit Specialist will be the primary contact for graduating students, focused on streamlining services and offering consistent, caring support throughout the graduation process. This role is characterized by a holistic care approach, employing a case management strategy to effectively support student graduation.
Major Duties and Responsibilities

• Specialist will be the primary contact for graduating students, focused on streamlining services and offering consistent, caring support throughout the graduation process.

Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.

Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.

Special Assignments:
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


KSA's/Required Qualifications:

• Experience working in higher education setting.
• Proficiency with Microsoft Office and database management experience.
• Extensive customer service experience with an ability to handle stressful situations.
• Ability to process and apply course exceptions and petitions to degree audits within policy.
• Ability to handle confidential information, work independently, and as a part of a team.
• Ability to problem solve in a fast-paced environment, providing graduation deficiencies, procedures, and deadlines to students and advisors.
• Ability to assist in the preparation of ceremony programs and other related ceremony materials.
• Experience with or willingness to learn AI tools

Preferred Qualifications:


Posting Number: CLS2940P
Job Close Date: 4/18/2024
Open Until Filled:

To apply, visit https://jobs.vccs.edu/postings/72634

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.


The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.



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