Senior Finance and Operations Manager

Purpose of the job: 

The Senior Finance & Operations Manager conducts both day-to-day accounting and financial analysis. The post is responsible for developing, implementing and monitoring compliance with policies and procedures relating to the financial management of income generated through the fundraising activities of Lewa International entities including those in USA, Canada, and the UK; overseeing the implementation of international (non-Kenyan) human resource processes ; and managing high-level non-programmatic operations activity on behalf of Lewa International. The position reports into the Chief Development Officer of Lewa International and manages the Administrative Officer currently based in the UK. 

Duties and Responsibilities:  

1. a) Financial Management

• Manage all US finances, including the development and implementation of books and records meeting generally accepted accounting principles and internal management reporting needs (e.g., fundraising projections, profit and loss reporting, and cashflow analyses)   
• Maintain the general ledger, accounts receivable, accounts payable, fund and endowment accounts. 
• Manage and reconcile revenue tracking, operating expenses, bank transfers, credit card usage and monthly grant transfers for the US.  
• Working closely with the UK Accountant and the Development Coordinator (International), act as a key administrator of Lewa’s financial database (Quickbooks) ensuring it is kept up to date and reconciled monthly with the donor database (Salesforce) 

• Work with the Development team and Lewa Kenya team to create an annual budget and a fundraising budget. 
• Work closely with Development team colleagues to track forecasts, gift projections, and progress towards specific fundraising goals, to facilitate regular outgoing grant transfers to Kenya.  
• Ensure that all financial policies of each Lewa organization are followed. 
• Produce monthly and quarterly reports providing key financial information for the Development team, the US and International boards. 
• Ensure the timely processing of cheques and cash including acknowledgment and confirmation of tax treatment in applicable jurisdictions. 
• Manage the annual renewal process of international organisational insurance policies. 
• Coordinate preparation of external audit materials to work with independent auditors on completion of annual US financial statement audit which includes preparation of annual financial statements and Form 990 
• Work closely with the Lewa Wildlife Conservancy CFO to ensure alignment of all financial processes and procedures across entities as permitted by local law. 
• Manage the review, approval, processing and payment of expenses and credit cards for the Development team 
   

1. b) Human Resources

• Manage the US payroll and employee benefits including the 403b retirement plan. 
• Manage the annual vacation (holiday) tracking for Lewa International Development team, ensuring all data is current and in compliance with state and country regulations. 
• Create and maintain the international (non-Kenyan) employee handbooks, ensuring compliance with all country and state specific employment laws 

1. c) Operations

• Along with the Administrative Officer, support international staff by maintaining well organised and efficient office policies, systems and procedures. 
• Manage telecom, IT and other systems for the Development team. 
• Manage charitable registration requirements for all non-Kenyan countries and states. 

1. d)  Other duties as assigned

Location

The position is remote but applications should be based in New York/East Coast.