Part-Time Administrative Coordinator (Hybrid Eligible) (Department of Neurology)
- Employer
- University of Pennsylvania
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Apr 10, 2024
View more
- Position Type
- Faculty Positions, Health & Medicine, Other Health & Medicine
- Employment Level
- Administrative
- Employment Type
- Full Time
Part-Time Administrative Coordinator (Hybrid Eligible) (Department of Neurology)
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Part-Time Administrative Coordinator (Hybrid Eligible) (Department of Neurology)
Job Profile Title
Administrative Coordinator
Job Description Summary
Penn's Brain Science, Translational, Innovation, and Modulation Center (brainSTIM Center) is seeking a Part-time Administrative Coordinator to support the work of the Center and the Center Director. The brainSTIM Center brings together a team of leading neuroscientists, neurologists, psychiatrists, psychologists, and engineers from the University of Pennsylvania who use groundbreaking neuromodulation techniques to research, repair, and enhance human brain function.
https://www.med.upenn.edu/brainstimcenter
The Administrative Coordinator will be an integral member of brainSTIM's Operations Team, and will provide administrative and programmatic support for the brainSTIM Center, the Center's Operations Team, Center subcommittees, as well as the Director of the Center.
This position is hybrid eligible.
This position requires duties are performed during traditional work hour schedule.
THIS IS A PART-TIME POSITION
Targeted Pay Range: $22- $28
This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and job profile.
Job Description
Job Responsibilities
- Provide diversified and complex administrative assistance
providing support for the operations team. Coordinate and attend
Operations Team meetings. Manage email correspondences, field
questions, and serve as the primary point of contact for inquiries
about the Center.
- Provide organization assistance to the Center's Operations Team
by managing deadlines, and project calendar(s), scheduling
meeting(s), attending and assisting in those meetings, tracking
action items, assisting subcommittees with their initiatives,
document management, purchasing, and navigating approval process
with the business office. Assist with meeting materials for
Advisory Board Meetings and Year in Review document. Some website
and social media management needed.
- Work on special projects as appropriate, such as educational
development initiatives, retreats, cross departmental meetings,
community engagement, and overall strategy planning tasks
including: Coordinate Advisory Board Meetings, Industry Outreach
Meetings, Year in Review Documents.
- Manage the Director's commitments, deadline and travel
itineraries. Keep the operations team abreast of changes and
high-level concerns as necessary throughout the week.
- Plan events such as colloquia, symposia, workshops, and other
Center events, which includes coordination of travel, arranging
catering, reserving space, etc. Produce expense reports; order and
manage office supplies; create POs, track purchasing
requests.
- Perform additional duties as assigned
Qualifications
- Bachelor of Arts preferred, High School Grad/GE Degree, and 5
to 7 years of experience or equivalent combination of education and
experience is required.
- Ability to set and adjust priorities, learn new information
quickly, be proactive and take initiative in problem
solving.
- Exceptional organizational skills and the ability to manage
multiple projects simultaneously.
- This position is contingent upon grant funding.
- Proven track record of working successfully both independently
and as part of a team
- Possess a keen attention to detail, excellent customer service
skills, strong writing, proofreading and professional communication
skills
- Previous experience planning both small- and large-scale
events.
- Candidate must be experienced users of Microsoft programs
(Outlook, Word, Excel, and PowerPoint), document sharing (e.g.
Box), Mac and Windows operating systems. Experience managing social
media, and website management applications is highly
desired.
- Preferred candidates will have demonstrated cultural
competencies and communication skills necessary to interact with
people both within and outside the organization, including faculty,
sponsors, donors in a professional manner.
This position is contingent upon grant funding.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$20.45 - $28.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/HUP/Administrative-Coordinator--Hybrid-Eligible--Department-of-Neurology-_JR00063607-1
jeid-54269e48ec64de4793ddad910cc62f1d
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