POSITION: Director of Facilities
Management
REPORTS TO: Vice President of Operations
STATUS: Full-time, Exempt, On-Site
RANGE: $135,000 – $145,000
SUMMARY: Founded in 1901, Brooklyn Law School is a
distinguished, independent law school located in Downtown Brooklyn,
New York. The Law School is searching for a Director of Facilities
Management to join our team. The Law School’s size, vibrant
employee and student population, and commitment to training the
next generation of lawyers and promoting social justice, will offer
a candidate the opportunity to develop and diversify practical
skills and participate firsthand in operating a successful
educational institution.
Reporting to the Vice President of Operations, the Director of
Facilities Management will play a vital role in managing buildings
and grounds teams and projects. This role will ensure well-managed
facilities and will ensure all physical conditions of buildings,
grounds, and equipment and residence hall are in a state of good
repair. The Director will partner with the VP of Operations on
planning, design, review, and integration of construction projects
and will have latitude to be the lead on specific projects. This
position will provide a high level of service by establishing and
maintaining effective working relationships and partnership with
stakeholders and vendors. Responsible for short- and long-term
planning and managing activities and resources to maintain the
school’s facilities, including leadership and supervision of
maintenance, and management of outsourced night custodial services.
The Director will manage the facilities and custodial budget and
inform the capital budget. This is a fully on-site
position.
Responsibilities include:
Manage maintenance teams in two locations: the main law school
administrative building and our residence hall.
Oversight of external service vendors as related to facilities,
maintenance, housekeeping and grounds.
Ensures that work is done in compliance with New York City, New
York State, and federal regulations including those of
environmental and building codes.
Manages capital projects as assigned, works closely with the VP
of Operations, as the Capital Projects co-lead, primarily
responsible to manage sub-contractors and project timelines.
Works closely with campus safety director on fire safety and
vertical transportation safety. Assist Campus Safety personnel with
emergency preparedness and response. Responsible for facility
safety and physical ADA compliance standards
Effectively lead, guide, direct, supervise, and set priorities
for facilities staff and manage and evaluate performance.
Develop, implement, monitor, budgets, and expenditures for
areas of responsibility. Direct the purchase of materials,
equipment, parts, contracted services, and other services related
to facilities management.
Establish and maintain effective working relationships with
administrators, contractors, and faculty and staff personnel.
Develop, plan, and manage construction and remodeling activities
and projects and serve as a liaison with architects, construction
managers, other construction personnel, and the administration to
ensure that projects are completed on time and within budget.
Assist in the development and maintenance of long-range
facilities master planning.
Maintain building and campus blueprints and drawings.
Work closely with the VP of Operations to assist with analyzing
bids and making recommendations for awarding bids, negotiating
contracts, performing cost analysis for special procurement
recommendations, and maintaining current vendor resources.
Analyze and evaluate the effectiveness of facilities plans and
procedures.
Develop, monitor, and maintain a preventive maintenance program
to increase the efficiency and operating life of all equipment,
buildings, and infrastructural systems such as electrical,
mechanical, heating, air conditioning, and plumbing.
Anticipate conditions, plan, establish priorities and
schedules, and meet established deadlines. Establish criteria,
procedures, and schedules for facility operations and services
including planned and unplanned maintenance, housekeeping (i.e.,
floor surfaces, furniture, equipment, and waste management), and
grounds (i.e., landscaping, ice, and snow removal).
Monitor utility usage (i.e., electricity, propane gas, water)
and implement energy management initiatives.
Monitor maintenance and related operations work, including the
work of contractors, to ensure compliance with applicable safety,
health, and environmental laws and regulations.
Serve as the school’s primary point of contact for
facilities-related needs. Assist the campus community with
facilities-related projects such as event coordination and work
collaboratively to achieve and maintain positive and productive
working relationships.
Respond to security/fire/maintenance issues.
Represent the VP at a variety of meetings, functions, and
committees, including construction, maintenance, and
operations-related activities.
Maintain a high standard of professional and ethical practice
in representing the school. Work cooperatively with team members
and colleagues, contributing positively and constructively to the
achievement of team and school objectives.
Perform other duties as assigned, including special
projects.
Required:
8+ years in Facilities and Operations Management is required,
with at least five years in a management position, supervising
maintenance staff, preferably in an educational setting.
Bachelor’s degree in architecture or engineering is required,
or the equivalent combination of education and experience
sufficient to successfully perform essential functions of the
job.
Proven skill in handling diverse constituencies, managing
multiple tasks and projects simultaneously, problem-solving, and
excelling in complex environments with rapidly changing priorities
and competing deadlines.
Working knowledge of building systems and engineering, MEP and
HVAC included. Familiarity with codes, ordinances, and best
practices affecting construction and repair, especially in New York
City.
Availability to work nights, weekends, and holidays, as needed,
and to respond to emergency situations on an “on-call” basis.
Demonstrated strength in project management with excellent
organizational skills and proven ability to complete projects on
schedule.
Strong proficiency in the Microsoft Office suite, including
Outlook, Word, and Excel
Strong communication skills
Preferred:
Ideal candidates will be organized, motivated, high-energy,
hands-on self-starters who work well within a fast-paced
environment.
Brooklyn law school has an excellent benefits package that
includes sick, personal and vacation paid time off, a generous
retirement plan, dependent tuition scholarship Pre-K- undergraduate
college and additional summer Friday PTO.
Brooklyn Law School values a diverse and vibrant community and
affirmatively encourages applications from candidates of all
backgrounds and life experiences.
Salary: 135000 - 145000 Yearly Salary
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