Administrative Assistant to the President

Administrative Assistant to the President

Work Location: Fredericksburg - 630
Hiring Range: $47,113-$58,891 plus full state benefits
Full Time or Part Time: Full Time

Job Description:


Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
The Administrative Assistant to the President works with the Executive Assistant to provide high-level administrative support to the President of the College. This role involves managing a wide range of administrative and executive support tasks to ensure the efficient operation of the President's office. The successful candidate will play a crucial role in maintaining effective communication and coordination within the college community and external stakeholders, contributing significantly to operational efficiency and public relations.

Major Duties and Responsibilities

• Coordinate and manage the President's schedule, including appointments, meetings, and travel arrangements.
• Serve as a point of contact for internal and external inquiries, emails, and phone calls addressed to the President's office.
• Organize, coordinate, prepare agendas and transcribe meeting minutes.
• Collaborate with and assists the Executive Assistant to the President with special projects and events including logistical arrangements and initiatives as assigned by the President.
• Handle sensitive information and maintain confidentiality in all aspects of the role.
• Maintain accurate and organized records, files, and documents related to the Office of the President.
• Draft, edit, and proofread confidential correspondence, and reports.
• Perform other duties as assigned.

Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.

Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.

Special Assignments:
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


KSA's/Required Qualifications:

• Commitment to Diversity, Equity, and Inclusion with demonstrated ability to work with diverse colleagues, students, and community members.
• At least one year’s proven experience as an administrative assistant to an Executive, VP or in a related role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).
• Proficiency in Google Applications- Google Drive, Google Sheets and Google Docs.
• Demonstrated experience and proficiency in utilizing Zoom for virtual meetings, webinars, and collaboration.
• Typing speed of at least 40 WPM.
• Excellent organizational skills, time-management skills, and capacity to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Self-starter, adaptable, and flexible.
• Ability to work independently.
• Ability to work in a fast-paced environment and work effectively under pressure.
• Experience with or willingness to learn artificial intelligence tools.

Preferred Qualifications:


Posting Number: CLS_2910P
Job Close Date: 4/9/2024
Open Until Filled: No

To apply, visit https://jobs.vccs.edu/postings/71890

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.


The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.



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