Administrative Coordinator, Wharton San Francisco
- Employer
- University of Pennsylvania
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Mar 14, 2024
View more
- Position Type
- Faculty Positions, Health & Medicine, Other Health & Medicine
- Employment Level
- Administrative
- Employment Type
- Full Time
Administrative Coordinator, Wharton San Francisco
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Coordinator, Wharton San Francisco
Job Profile Title
Administrative Coordinator
Job Description Summary
The Administrative Coordinator assists the San Francisco first- and second-year Class Managers, the Wharton MBA for Executives Academics Coordinator (Registrar), and the Wharton San Francisco Operations team. The Coordinator provides administrative support in preparation for class weekends, including printing slides/handouts for faculty, and assigning offices to faculty and other staff spending time on SF campus. The Program Coordinator creates spreadsheets every term to send to campus partners for upload to Astra and MyWharton for all SF cohorts. The Coordinator supports all other programs offered on the Wharton San Francisco campus, such as Semester in San Francisco and Executive Education. This role operates on a non-traditional work schedule and requires some weekend and evening hours. Specifically, each cohort of WEMBA students in session every other Saturday, resulting in a class being in session most Saturdays during a calendar year and, occasionally, classes and events are held during the evenings.
Job Description
Job Responsibilities
- Provide general administrative support to the WEMBA Registrar and both SF Class Managers in preparation for class weekends, as well as planning support throughout the term. This includes creating spreadsheets with term schedules for use by other departments (e.g. Events and IT) for upload into their systems. Prepare class materials for faculty (e.g. printouts), and monitor hotel lists. Answer
- student questions regarding weekend logistics. Fill in for Class Managers, when needed.
- Track, receive, and e-ship mailings for faculty, staff, and other WSF campus stakeholders. Work in conjunction with Program Coordinator in Philadelphia regarding administrative support of all cohorts, assuring that SF needs are being met.
- Support preparations for annual Marketing Week and Global cohort week hosted in SF, and SF-based Block Week courses.
- Help SF Class manager of graduating and incoming class with preparations for graduation and orientation.
- Prepare office assignments for faculty, TAs, and other visitor via Astra. Greet speakers and other guests on campus. Hand off list to front desk temps to prepare signs and badges. Arrange proctoring of exams (SF) for students with special accommodation and makeup exams.
- Coordinate with all WSF-related departments to ensure the smooth delivery of programs for their constituents and act as the on-site point of contact for programs/events, when needed.
- Work with the Events Team to manage multiple aspects of event logistical planning for programs and events including; pre-program coordination, catering, post-program close-out and on-site, active support of programs.
- Plan and provide logistical support for all WSF programs and events on campus, including Executive Education, Admissions, and Venture Lab.
- Serve in front desk rotation as needed to support classes and events.
- Non-standard hours such as late evenings, weekends, and holidays will be required.
Qualifications:
- A high school diploma and 5 years of experience is required, or an equivalent combination of education and experience.
- This position requires strong written and verbal communication skills and the ability to effectively communicate with all levels of staff, faculty, administrators, and executive students.
- Must have a strong customer service orientation and the ability to exercise sound judgment while maintaining a high level of professionalism and confidentiality. The ability to juggle multiple tasks and to prioritize among deliverables while maintaining attention to detail is a must.
- Must possess the ability to work in a collaborative team environment with colleagues from multiple departments and campuses. Proficiency in Microsoft suite of products (Word, Excel, PPT, Outlook).
- Familiarity with University systems is a plus.
- Ability and willingness to work Saturdays, Sundays, and evenings on a regular basis.
Job Location - City, State
San Francisco, California
Department / School
Wharton School
Pay Range
$20.45 - $32.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Wharton-West/Administrative-Coordinator--Wharton-San-Francisco_JR00084794
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