Academic Support Specialist (Job ID 3729)

California State University, Northridge in California

Deadline Open until filled
Date Posted February 4, 2014
Type Administrative
Salary 3245-3500
Employment Type Full-time

Academic Support Specialist (Job ID 3729)
(Administrative Analyst/Specialist)
ExL Academic Support
Full Time / $3245 - $3500/mo

Major Duties
Under direct supervision of the Associate Dean, responsible for all the administrative support and project coordination in the Academic Support department of the Tseng College. Duties include, but are not limited to, tracking and coordinating all requests and projects for the Associate Dean; tracking the progress and monitoring the process for academic conflicts and complaints in accordance with university policies and guidelines; assisting students and facilitating the university's academic affairs appeals processes, maintaining all records of academic curriculum approvals; facilitating the program review and program assessment plans by managing and tracking the schedule, gathering data, and preparing and submitting of the reviews ; and providing support for international academic affairs assignments by ensuring effective approaches to tracking and administering International Visiting Scholars, Travel Study proposals, and international MOUs and agreements.

Working with the Associate Dean and the WASC Administrative Lead, supports the work for accreditation and compliance related matters for the College. Duties include, but are not limited to, researching policies and guidelines, gathering data, preparing reports, and submitting documents as directed. Performs other duties as assigned.

Equivalent to graduation from an accredited four-year college or university in a job-related field. Additional experience in job-related field may be substituted for up to two years of the required education, on a year-for-year basis. Equivalent to a minimum of two years of full-time, progressively responsible technical, analytical, or administrative experience. Bachelor's degree or above from a regionally accredited university and three years of technical, analytical or administrative experience is preferred.

Knowledge, Specialized Skills, and Abilities: Thorough knowledge of correct English grammar, spelling, and punctuation; office methods, procedures, and practices; and university infrastructure, policies, and procedures. Demonstrated ability in successful project, program, or events management is required. Ability to organize multiple tasks and coordinate their on-time delivery. Demonstrated ability to identify and clarify priorities, take initiative, meet deadlines and attend to details is required. Demonstrated ability to effectively lead project teams, committees and working groups. Strong computer skills required. Demonstrated ability to use computer capabilities to structure and manage projects, write and edit documents and prepare and track budgets. Must be able to manage contacts and relationships and do research. Strong skills are required in email distribution and organization, internet searching, contact management software, spreadsheet software, word-processing and document preparation software and calendar programs.

Pay, Benefits, & Work Schedule
The university offers an excellent benefits package.

Anticipated hiring range: $3245 - $3500, dependent upon qualifications and experience.

HOURS: Full-time; 40 hrs/wk; may include some evenings. Temporary-renewable; year-to-year.

General Information
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

How To Apply
Please complete the on-line application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best qualified candidates and invite them to participate in the interview process.

Initial review begins February 13, 2014, and will continue until position is filled.

For more detailed information on the application and hiring process, please view the link below:

Equal Employment Opportunity
The university is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, religion, national origin, gender, gender identity, gender expression, sexual orientation, marital status, age, disability, genetic information, or veteran status.

How To Apply

You can apply for this position online at