Director Business Services

Director Business Services

Coast Community College District


Salary: $141,478.00 - $188,023.00 Annually

Job Type:

Job Number: GM-012-24

Location: Huntington Beach, CA

Definition


About Golden West College

Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:

• Mission, Vison and Values
• GWC Vision 2030 Comprehensive Master Plan
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

SummaryPlans, organizes, and manages the activities of the Finance and Accounting division of the Fiscal Services department and performs highly complex professional accounting duties in the analysis, preparation and maintenance of financial records, statements and reports, and of accounting transactions and controls. Serves, on a rotating basis, as an appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.
Distinguishing Career Features
The Director, Business Services manages and participates in professional accounting, budget administration, and decision support for a College. The Director maintains financial records for the general and special funds as well as student activities, enterprises, foundation, and other secular non-profit business units. The Director administers and prepares reports and statements for both governmental fund and business enterprise accounting occurring at the College. The incumbent contributes to the continuing improvement of the District's financial systems through implementation and refinement of internal controls, adherence to accounting policies, and development of ‘best' practices and procedures. Assignments are broad in scope and allow for a high degree of administrative discretion. The Director of Business Services, on a rotating basis, serves as the appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.
Essential Duties and ResponsibilitiesSpecific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

1. Plans, develops, and coordinates implementation of new projects, procedures, or measures. Tests and approves changes to the District's enterprise financial system on behalf of the department by working with information technology staff to ensure that financial systems are functioning properly.
2. Researches, analyzes, evaluates and develops findings and makes determinations and recommendations involving complex financial management issues. Participates on various District committees, offering accounting and financial expertise.
3. Identifies College and departmental financial information needs and prepares ad-hoc reports using District's financial system to extract, tabulate, and perform mathematical or statistical operations to assess operational performance.
4. Plans, organizes, and manages and evaluates the work of accounting and support staff. Establishes departmental standards and work plans, prioritizes, assigns, and reviews the work of staff.
5. Establishes standards for staff and monitors, coaches, and evaluates the performance to departmental requirements and personal development targets. Monitors the work of staff and offers coaching for continuous performance improvement and development.
6. Manages and reviews the work of employees preparing and processing accounting transactions, making journal entries, and reconciling general ledger and subsidiary records and accounts, maintaining accounting records and reports and preparing monthly and annual financial statements, reports, schedules, and footnotes.
7. Reviews and approves monthly and annual financial statements for enterprise accounts and attends District meetings to provide explanations and clarifications. Oversees and participates in the year-end closing processes.
8. Manages the collection of receivables from students, external agencies, and auxiliary units including the cashiering, receipting, recording, banking and internal controls of all incoming funds.
9. Plans and conducts staff training. Provides answers to employees on technical accounting and procedural matters and assists staff in reconciling complex and difficult accounting and credit/debit systems problems.
10. Interprets policies and procedures to employees through staff meetings, memos, instructions, procedures and other means.
11. Provides professional assistance and support to District financial management. Provides guidance and direction in resolving routine to complex disputes or issues, in compliance with generally accepted accounting practices, and District, state, and federal policies.
12. Maintains up-to-date knowledge of generally accepted accounting practices and treatment of accounts and transactions including those for student activity accounts, enterprises, and other special funds.
13. Plans, organizes, and manages College current accounting functions including, but not limited to, accounts payable, accounts receivable and treasury, financial aid, budget and expense controls, and decision support for forecasting and performance analysis.
14. Schedules annual financial reporting cycles, objectives, and priorities. Directs, trains, and supervises the performance of subordinate work sections, ensuring adequate levels of service to other departments and executives.
15. Assures protection of assets by developing, coordinating, and administering internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.
16. Directs and prepares periodic reports that compare performance with plans, budgets, and standards. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan.
17. Forecasts short and long range cash requirements and obligations, as a basis for maintaining adequate funds for the College and ancillary operations.
18. Executes cash disbursements for payment of expenditures of accounts payable and debt in accordance with disbursement and accounting policies.
19. Oversees and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocation of accounting adjustments, and consolidation to summaries.
20. Continually reviews accounting systems for appropriate information, accuracy, and controls. Assures that accounting systems comply with appropriate regulations
21. Reconciles College's account, grants, ancillary operations, and to the District's general ledger.
22. Serves as the designated accounting officer and contact for state, special fund, and private auditors for the College as well as Banking Liaison for College's banking needs.
23. Provides oversight regarding the examination, reconciliation and adjustment of accounting records and the annual closing of the books. Assists with independent auditor for College, Foundation, ancillary operations, and GO Bond audits and helps to coordinate responses to the annual audit report of findings, comments and recommendations, when necessary.
24. Assists staff in developing solutions to technical problems and with accounting procedural questions; reviews staff work for accuracy and compliance with District & Board policies. Plans, organizes, and coordinates staff assignments for maximum effectiveness and productivity. Provides technical assistance and responds to inquiries of College staff regarding various fiscal matters. Determines, recommends, and implements appropriate changes and improvements in existing accounting systems and procedures.
25. Oversees the maintenance of chart of accounts for College funds in accordance with the Budget and Accounting Manual.
26. Maintains, recommends, and/or executes investments for the Foundation.
27. Performs other related duties as assigned that support the objective of the position.
28. Required to abide by all District policies and procedures including Board Policy 3050-Code of Professional Ethics.
    

Qualifications and Physical Demands


Knowledge and Skills

Requires specialized professional knowledge of the theory, principles, and procedures of accounting, auditing and finance for education and public sector.

Requires working knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.

Requires working knowledge of the principles and techniques used in financial analysis and research.

Requires working knowledge of the District's accounting data entry and storage systems.

Requires working knowledge of the external audit process.

Requires considerable knowledge of the laws and regulations governing financial transactions.

Requires advanced math skills to perform an array of business and statistical calculations.

Requires well-developed skill with personal computer software sufficient to design and use spreadsheets and databases for decision support.

Requires sufficient English language skills to prepare business financial reports seen by the public.

Requires well-developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.

Abilities

Requires the ability to perform the essential responsibilities and functions of the position.

Requires the ability to organize and integrate the financial and budgetary reporting services of a College.

Requires the ability to conduct complex analyses of accounting transactions, financial reports, variances in expenditures, and authorized business opportunities such as grants and on-going operations.

Requires the ability to interpret and apply accounting rules and requirements and pertinent sections of the state education codes.

Requires the ability to convert financial information and outcomes into reports of findings and condition.

Requires the ability to gather and analyze data and develop conclusions and recommendations.

Requires the ability to develop projections using historical data and inferential methods.

Requires the ability to think critically and creatively.

Requires the ability to supervise, train, evaluate and motivate staff in a way that optimizes service.

Requires the ability to plan, organize and prioritize complex and technical work processes in order to meet schedules and timelines.

Physical Abilities

The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.

Essential functions will vary by position.

As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Licenses and CertificatesMay require a valid driver license. A valid CPA certificate is desirable.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Minimum Qualifications: Education, Experience, D.E.I.A
The position requires a Bachelor's degree in accounting, finance, business administration or a closely related field and six years of experience in accounting systems and operations, financial analysis and reporting, audit, including two years in a leadership capacity. A CPA certificate is desirable and may substitute for some experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. A Master's Degree in Business Administration may substitute for the CPA certificate.
AND

Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.

Conditions of Employment


This is a contract, full-time, 12-month, Classified management position. The work schedule is Monday through Friday from 8 a.m. to 5 p.m. Flexible schedule and weekends might be necessary to address the needs of programs and job duties. The anticipated start date for this position is between late May and early June. The effective date of employment will be arranged with the supervisor.

Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) (Download PDF reader) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

Application Requirements

To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59PM Thursday, April 4th, 2024.

Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).



A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A Current Resume of professional and educational background and experience.
3. A Cover Letter detailing your experience related to the role.
4. Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.

Pay Philosophy

Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year. (Download PDF reader) (Salary Range DG-10)

Benefits

This position is eligible for the following benefits. Please visit the benefits tab above for additional information.

• Generous medical, dental, vision and life insurance plans for employees and dependents
• 21 paid holidays
• Cumulative sick leave
• Paid vacation
• Longevity salary programs
• PERS/STRS retirement plans
• Deferred compensation/457 plans
• Employee Assistance Program

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Additional Information


Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College.

Coast Community College District Title IX: https://prod.cccd.edu/employees/hr/title9/index.html

This direct link 2022 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader) is the 2022 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.



To apply, please visit https://www.schooljobs.com/careers/cccd/jobs/4424538/director-business-services




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