Department Manager, Mechanical and Aerospace Engineering

Princeton University in New Jersey

Date Posted January 28, 2014
Type Administrative
Salary Not specified
Employment Type Full-time

The department manager in the Department of Mechanical and Aerospace Engineering (MAE) works closely with the department chair to execute policy and strategic direction for the operation of the department and participates in short and long-term planning for department operations and activities. While the chair establishes the academic and intellectual direction of their department, the department manager provides support for the chair's vision. The chair and manager collaborate on strategic planning for the department, and the department manager is responsible for ensuring that the faculty, students, and staff in the department have the necessary assistance to carry out their academic, research and administrative duties. The department manager reports directly to the department chair, with a secondary reporting relationship to the Director of Academic Management in the Office of the Provost.

MAE has 24 full-time faculty members; 19 administrative and technical staff; 90 research scholars, visiting scholars, and postdoctoral researchers; and 100 graduate students.

The four most important aspects of the academic manager's responsibilities are financial management, staff supervision, academic administration, and policy and compliance. The department manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The department manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.

Budget and financial management: The department manager develops the administrative budget for the academic department in collaboration with the chair. The manager is responsible for careful and appropriate management of the administrative allowance and a wide variety of endowed and restricted funds, as well as pre-award and post-award administration of grants and sponsored research projects. The department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair.

Staff supervision: The department manager supervises the hiring, performance reviews, merit increase process and terminations of the administrative staff and technical staff.  Human Resources staff members in the department have a formal reporting relationship to the academic manager, although they may have an informal or secondary reporting relationship to a faculty member or other staff member.

Academic administration: The department manager supervises the administration of the teaching component of departmental activities, ensuring that the academic department meets all deadlines for the offices of the Dean of the Faculty, Registrar, Dean of the College, and the Graduate School. The manager is responsible for the teaching budget; appointments for faculty and postdoctoral researchers; budget for faculty leaves; submissions for faculty summer salary; appointments of visiting fellows and visiting students.

Policy and compliance: The department manager is responsible for understanding and communicating all university policies to MAE faculty, staff, and students. The department manager takes the lead on implementation of policies and regulatory compliance within the department. Prior hands-on and demonstrated experience in the following competencies is required: Planning and Strategy, Financial Management, Grants Management, Personnel Management and Staff Development.

Position requires:

- Bachelor's Degree.

- 5-7 years in a management position that includes supervisory experience.

 - Demonstrated leadership, problem-solving and decision-making skills.

 - Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations, and grants management.

- Experience in the supervision and monitoring of staff relations, staff development, and delegation of supervisory responsibility.

- Excellent oral and written communication skills. Verbally and in writing, managers skillfully communicate process and policy information to faculty, staff and students. Managers also must be sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood.

- Superior organizational skills and ability to manage multiple priorities.

- Ability to anticipate and initiate appropriate action in support of the Chair and department faculty.

- Excellent interpersonal and customer service skills.

- Proficiency in computer operations, including MS Office software (especially Excel).

Preferred Qualifications:

-  Advanced degree preferred

-  Experience in university administration strongly preferred

-  Prior experience with facility management or renovations.

The final candidate will be required to pass a background check.

To apply, go to:, and submit cover letter and resume to Requisition #1400034

Princeton University is an Equal Opportunity/Affirmative Action Employer