Associate Director of Grants and Student Financial Aid, Penn GSE

Associate Director of Grants and Student Financial Aid, Penn GSE

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director of Grants and Student Financial Aid, Penn GSE

Job Profile Title
Business Manager C

Job Description Summary
The Penn Graduate School of Education is committed to cultivating a workplace that values equity, diversity, inclusion, and collaboration. We seek talented individuals who will help lead our efforts to create a more inclusive workplace in a community with a substantive institutional commitment to equity and justice. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship.

The Associate Director processes Student Financial Aid awards with a particular focus on GSE's doctoral students. Advises students and GSE personnel on policies and procedures related to funding. Enter payroll in Workday for the Graduate Assistants. Provide a full range of pre-award and post-award technical and financial administration support to the Graduate School of Education faculty and research staff. Position responsibilities include, training faculty and staff in GSE on financial policies and procedures, proposal preparation, budget development, subcontract setup and monitoring, account reconciliation and award management, salary management and updates, financial reporting, contract review, monitoring of grant activity for compliance with sponsor regulations and guidelines, maintaining university systems, Creates data management reports (e.g., sponsored projects, student funding, etc.) and collaborates with other GSE personnel on data management functions. Provides insight and guidance across Business Office activity as called on by executive staff, including HR, payroll, and payment processing.

Job Description

• Student Financial Aid processing, work with various GSE Administrators on funding sources for students to best utilize all GSE resources. Advise students and GSE personnel on policies and procedures related to funding. Prepare the funding letters and submit the stipend payment in Workday; in addition, for the academic year enter the information in Grad Funding system. Enter payroll in Workday for the Graduate Assistants.
  
• Create and update financial aid reports for school's senior management inquiries and the Dean; collaborate with other GSE personnel on data management functions to define performance measurements for short and long-term strategic planning. Prepare reports for our Payroll Team on funding available for our Graduate Assistant allocations and other weekly student appointments.
  
• Provide technical & administrative support to PI & other personnel on proposal submissions to an array of sponsors. Provide guidance to PIs on budgets including interdisciplinary research & with sponsors as needed to ensure that guidelines are followed. Develop guide/checklist for PIs to ensure they are aware of guidelines.
  
• Produce and distribute specialized financial reports to research investigators monthly to facilitate review of research-related expenditure activity. Provides budget forecasts and recommends action plans to research faculty.
  
• Create, manage, and track subcontracts in RIS/MTAs & follow-up through execution; generate PO; track and maintain subcontracts expenses; review/validate incoming invoices; enter receipts; reconcile subcontracts to ensure consistent spending; track outstanding accounts receivable and process for payment.
  
• Initiates interim and final financial reporting action in the grant closeout process, assure that all progress reports are submitted by PIs according to terms and conditions of sponsor.
  
• Monitor and reconciles grant expenditures for compliance; initiates or recommends corrective actions as needed. Works closely with payroll and procurement group to ensure charges are allocated to appropriate grant funds.
  
• Train faculty and staff in GSE on financial policies and procedures. Answer inquiries related to Grants Office, Student Financial Aid, School and University policies and procedures.
  
• Other duties and responsibilities as assigned.
  

Qualifications

ESSENTIAL:

• A Bachelor's degree and 5 to 7 years of experience required or equivalent combination of education and experience in pre- and post-award research administration is required.
  
• Strong grantsmanship, compliance, and administrative experience essential.
  
• Exceptional knowledge and experience with spreadsheets, Excel, and MS Office suite of products required.
  
• Experience enforcing compliance, funding policies, procedures, and regulations essential.
  
• Experience in university financial and research administration accounting systems required.
  

PREFERRED:

• 5 to 7 years of experience preferred.
  

Penn GSE actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities, to apply.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Graduate School of Education

Pay Range
$61,046.00 - $95,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Graduate-School-of-Education/Associate-Director-of-Grants-and-Student-Financial-Aid--Penn-GSE_JR00086997



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