Procurement Specialist

Procurement Specialist

Amherst Campus
Full Time
JR4781

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Procurement Specialist position. The Procurement Specialist is a full-time, year-round position, starting at $26.00 per hour - commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

Support efforts of Shared Services to maintain the integrity of the Procurement and Card Management system. Work closely with AP/Procurement Manager to resolve any operational problems with the supply base on behalf of the College. Administrator of Amherst's Purchasing Card Program. Requires sensitivity to issues of confidentiality, strong communication, interpersonal, and organizational skills, as well as the ability to function with absolute accuracy.

Summary of Responsibilities:

Expense and Card Management

• Analyze disbursements for proper authorization, mathematical accuracy and expense classification, as well as correct and/or obtain clarification of departmental designation of classification
  
• Account Administrator for the Purchasing Card program. Establish new accounts, train new card holders and provide support between the bank and card holders
  

Procurement and Supplier Management

• Assist with the resolve any operational problems with the supply base on behalf of the College
  
• Contribute to sustainability Initiatives with campus partners and vendors
  
• Onboard suppliers and maintain the College supplier base in Workday
  
• Run weekly and monthly reports for business reviews and to ensure policy compliance
  
• Help resolve invoice and payment disputes with suppliers
  

Travel Portal Operations

• Maintain and analyze the monthly Travel Card reconciliation process
  
• Conduct travel portal trainings
  
• Issue credit card authorizations
  
• Assist business partners with problem resolution
  

Workday updates and training

• Attend Workday Wednesday's to provide support to the campus
  
• Respond and solve issues received via IT help tickets
  
• Train employees on Workday procurement functions
  
• Review Workday Releases for knowledge and preparation of changes
  

Qualifications:

Required

• High School Diploma or equivalent
  
• 3-5 years of related experience
  
• Proficiency in Microsoft Office and able to learn and utilize new software programs
  
• Proficiency in Workday
  
• Strong verbal and written communication, time management, and problem-solving skills
  
• Demonstrated excellent customer service
  
• Commitment to and/or experience working with a diverse community
  

Preferred

• Associates Degree
  

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.


To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Procurement-Specialist_JR4781-1


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