Associate Director, Business Services

Columbia University in New York

Deadline Open until filled
Date Posted December 4, 2013
Type Administrative
Salary 60000.00-70000.00
Employment Type Full-time

Reporting to the Director for Business Services, the Associate Director for Business Services is responsible for the coordination and execution of the variety of financial transactions required to support the centralized Office of Alumni and Development effort, including expense vendor payments, purchase orders, consultant agreements and contracts, etc. The Associate Director serves as the primary departmental liaison with the Purchasing Office, and the Accounts Payable unit within the Central Finance division of the University. The Associate Director also assists in the planning and coordination of space management activities, including significant interaction with furniture vendors, and personnel from moving companies and facilities management.

Responsibilities include, but are not limited to the following:
* Manages the Business Office's day-to-day procurement of goods and services through establishing and providing oversight to the purchase orders (POs) process as well as executing agreements and contracts with the assistance of the University Purchasing Department. Coordinates with units to effectively promote and manage University-wide Agreements; participates in the development, implementation and promotion of the use of University agreement templates; negotiates agreements (i.e. terms, scope, service level agreements, etc.); assists and advises departments in obtaining the best total value considering quality, service and cost on a timely basis; develops effective working relationships with Central Finance colleagues in order to negotiate the best possible value, ensure the quality of services (and some goods) purchased, and fully meet the needs of end users.

* Provides day-to-day supervision for (2) full-time employees - (1) officer of administration and a support staff member; manages administrative workflow, including the approval of print and publication requests, coordination of staff moves (e.g. new staff, interdepartmental moves, etc.), and other related helpdesk inquiries.

* Reviews, reconciles and approves transactions in CU Financial System (ARC) including requisitions, applications, purchasing -card transactions, petty cash transactions, expense reports, etc., on behalf of the Office of Alumni and Development.

* Establishes and maintains strategic partnerships with central administrative departments to ensure OAD Business Office procedures remain current with University financial policy and procedure. Additionally, verifies fiscal controls and maintains audit accountability by ensuring unit's adherence to University policy and procedure.

Bachelor's degree required and/or its equivalent required. A minimum of 4 years of related financial services experience in a complex environment required. Experience with and understanding of financial processes, terminology, and application software required. Proficiency in Microsoft Office required. Experience with a large client base in a decentralized service environment required.  

Prior knowledge of Columbia University development and accounting environments highly preferred. Previous experience with University financial system (ARC - PeopleSoft) highly desired.  

To be considered an applicant, all interested parties must apply through the Columbia University online employment application system.  The complete job description and application instructions can be found at: https://jobs.columbia.edu/applicants/Central?quickFind=139342  

How To Apply

You can apply for this position online at https://jobs.columbia.edu/applicants/Central?quickFind=139342