Academic Advisor II
- Employer
- Texas A&M University Corpus Christi
- Location
- Texas, United States
- Salary
- Salary Not specified
- Date posted
- Feb 2, 2024
View more
- Position Type
- Administrative, Student Affairs, Disabled Student Services
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job Title
Academic Advisor II
Agency
Texas A&M University - Corpus Christi
Department
College of Graduate Studies
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC's beautiful campus is located on a 240 acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
PURPOSE
This position, under general supervision, advises graduate students concerning the academic requirements for their chosen program. Position responsibilities include assisting graduate students with understanding the processes for registration, course selection, and other processes necessary to facilitate the successful completion of their chosen program. This position may supervise projects.
RESPONSIBILITIES
Functional Area 1: Support - Graduate Student Support
- Advise graduate students regarding degree requirements,
university regulations, procedures, and rules. Advocate for student
needs associated with their educational and academic program.
Communicate accurate and timely information and interpret
institutional and program requirements, per the university catalog.
Help students transition into the university and help them to
succeed in their graduate educational endeavors.
- Direct students to resources, programs, and services on campus.
Help students integrate information to make well-informed academic
decisions. Work to establish a partnership with students that will
guide them efficiently through their academic program.
- Assist students with course selection and the registration
process (including registration system authorization per course
when necessary).
- Monitor students advising requirements: Notify students and
faculty advisors when certain conditions have or have not been
met.
- Maintain accurate and complete student files.
- Meet with students as needed. Preparation includes but not
limited to, reviewing all accessible academic records for accuracy
and appropriateness of course work, communicating with academic
department for program-specific course substitutions and
coordinating with the College of Graduate Studies (CGS) to have
approved courses posted on student's record.
Functional Area 2: Operations - Degree Clearance Duties
- Pre-clear and clear students for graduation. This process
includes checking that degree plans are accurate, correct courses
are applied to plans, GPA requirements are met, and any other
programs specific requirements are confirmed. Collaborate with CGS
regarding monitoring student progress to degree and graduation
clearance.
- Maintain SEP (student education plans) within DegreeWorks. Test
as needed for catalog and program changes.
- Attend college and university graduation ceremonies each
semester.
Functional Area 3: Program Management: Outreach and Retention Initiatives
- Track student progress and provide appropriate interventions
and contacts to help students be successful.
- Reach out to graduate students who may need additional
assistance (e.g., have low GPA, need to register, assist with
holds, have been placed on scholastic probation).
- Document all outreach contacts to meet institutional guidelines
and support advising activities.
- Process various academic forms and follow up on completed forms
to ensure student's record accurately represents the student's
chosen program, concentration(s), and catalog year.
- Coordinate with administrators, faculty, staff, students, and
other involved constituents concerning advisees and program
requirements. Track and obtain documents needed for graduate
students from other departments on campus.
- Prepare reports or provide input regarding university
requirements and policies when requested. Keep all degree plans,
guidelines, email, and formal letters up to date. Maintain graduate
academic advisor manual and lists of faculty advisors. Communicate
advising, program, and respective college updates to College of
Graduate Studies and, in consultation with College of Graduate
Studies, address needed changes to program websites.
- Work with the College of Graduate Studies and the Associate
Dean of respective college on student issues and challenges,
including probation, suspension, and retention. Serve as liaison to
the Office of Admissions and Records, respective college department
chairs, graduate program coordinators, and Associate Dean.
Represent the College of Graduate Studies at university-wide
meetings.
- Stay apprised of curriculum changes that will impact the
graduate student population and assist the respective Associate
Dean in informing faculty and graduate coordinators of any catalog
changes that may affect students in programs.
Functional Area 4: Other
- Handle student paperwork with utmost
confidentiality.
- Support respective college and College of Graduate Studies
activities and events (e.g., orientation, professional development,
graduation).
- Attend and participate in College of Graduate Studies and
respective college meetings as applicable.
- Attend and participate in training and professional development
events.
- Perform other duties as assigned.
WHAT YOU WILL NEED
- Bachelor's degree
- Two (2) years of related experience in advising or working with
students in higher education
- Knowledge of skills in Microsoft Office Suite (Word, Excel,
PowerPoint, and Outlook), databases, and spreadsheets.
- Knowledge of student information systems, degree planning and
degree audits
- Excellent listening, written, and verbal communication
skills.
- Ability and willingness to work as a team member and to work
independently.
- Ability to work with sensitive information and maintain
confidentiality
- Demonstrated initiative and follow-through skills; tact,
diplomacy, and judgment in dealing with students, parents, faculty,
and administrators.
- Ability to multitask and work cooperatively with others.
Ability to present information clearly and concisely.
- Detail-oriented and demonstrated ability to multi-task in a
fast-paced environment.
- Ability to work outside normal business hours and work weekends
as needed.
WHAT THEY WOULD LIKE TO SEE
- Master's degree
- Experience with student information systems such as Banner,
DegreeWorks, Argos, and Laserfiche.
- Demonstrated knowledge of developmental academic advising
activities.
SALARY $40,000 - $41,000 (Salary dependent upon education and experience)
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Academic-Advisor-II_R-069762
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