Human Resources Employment Specialist

Human Resources Employment Specialist

Description


Position Title: Human Resources Employment Specialist

Department: Human Resources

Reports To: Assistant VP for Human Resources

Classification: Exempt

FTE: 1.0

Salary Range: $51,000 - $57,000

Essential Job Duties:

1. Support the recruitment of staff employees

• Review and revise job descriptions, post and advertise jobs, create and send employment letters and other new hire paperwork, oversee volunteer paperwork
• Perform updates to letters and other templates as needed; ensure all documents are saved in the correct location to be scanned into personnel files
• Perform data entry and maintain data in Oracle
• Provide support for the applicant tracking system
• Review and approve staffing agency invoices
• Run background checks, monitor and follow up to ensure they are being completed promptly, provide approval for international checks, and monitor and raise concerns when there are issues

2. HR support

• Provide as-needed support for Student Employment, Compensation, and Benefits
• Represent Human Resources in our collaboration with the Environmental Health and Safety team, the Faculty and Staff Well-Being Committee, and the Safety Committee
• Identify and escalate any regulatory or other compliance risks

3. Manage compliance for Workers' Compensation and Safety

• Serves as the primary point of contact with EHS to coordinate all Workers' Compensation efforts and requirements such as:
• Submit Workers' Compensation claims to the college's insurance carrier, conduct accident investigations, correspond with supervisors and the insurance carrier, and manage OSHA recordkeeping
• Act as a liaison between Human Resources, the payroll office, and the worker's compensation carrier.
• Evaluate accident reports, ensuring the timely processing of medical bills and temporary total disability benefits; review medical reports, witness statements, department investigation results, and other documentation. Compiles facts and data regarding accident reports and filed cases.

4. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5. Complete and meet deadlines for required training and performance management cycle

6. Perform other duties as assigned

Work Schedule:

Term: Year-round

Shift: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors

Required Qualifications:

Education: High school diploma or equivalent

Experience: 3+ years' experience in an office setting; 3+ years of extensive work with spreadsheet and database systems and/or human resources information system

Preferred Qualifications:

Education: Associate's degree or equivalent

Experience: 5+ years' experience in an office setting; 5+ years of extensive work with spreadsheet and database systems and/or human resources information system

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed completed will be at the sole discretion of St. Olaf College. Please note that at its sole discretion, St. Olaf College reserves the right to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.








About Us

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance.

St. Olaf College is an equal employment opportunity employer. The College is committed to providing an inclusive and welcoming environment for all members of our community. With regard to its hiring and employment practices, the College prohibits all forms of discrimination and harassment based upon an individual’s legally protected status including race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.

For Staff Application Assistance:

employment@stolaf.edu
507-786-3068

For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356

Title IX Contact Information:
Pamela McDowell, Title IX and Section 504 Coordinator
1520 St. Olaf Avenue, Tomson Hall 180
Northfield, MN 55057
507-786-3465
mcdowell@stolaf.edu



To apply, visit https://fa-ewur-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_3/job/264/?mode=location





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