Program Coordinator

Earth Institute, Columbia University in New York

Date Posted November 19, 2013
Type Administrative
Salary Commensurate with experience
Employment Type Part-time

Reporting to the Director and Deputy Director of the Program in Climate Science, Awareness and Solutions, the incumbent will be responsible for supporting wide ranging functions for the research program in Climate Science, Awareness and Solutions at the Earth Institute. The Program Coordinator will have two broad primary areas of responsibility: (1) day-to-day and overall operational and financial administrative support for the program, and (2) programmatic and communications support of the research scientists' activities including data management, publication support, and public outreach including web page maintenance. The incumbent will work closely with Director and Deputy Director of the Program, but also with the research scientists in supporting and possibly growing the program. The incumbent will provide comprehensive administrative support to the center, particularly in the areas of finance, procurement, human resources and event planning. Responsibilities will include participation in grant proposal and budget preparation, website support, and coordination and logistics planning for events, meetings, seminars, workshops and conferences. Additional responsibilities will include processing purchasing requests and requisitions; and assisting in travel arrangements for program staff, affiliates, and visiting faculty and fellows. He/she will assist with the grant management for sponsored projects, assist in the editing and submission of papers, articles, and reports. He/she will also assist with budget creation and monitoring for the program. The incumbent will assist in scheduling and supporting meetings of the staff.

The incumbent will support the fundraising capacity for the program. S/he will work closely with the Director of the Program and assist in developing and submitting grant proposals to establish a funding base for the new program. A significant activity will be keeping funders informed of the group's publications and other progress.


Bachelor's degree or equivalent experience and a minimum of two years of experience. Master's degree in an environmental field is a plus.  

Excellent writing, interpersonal and communication skills necessary. Must be able to function independently and exercise discretion and judgment in sensitive matters. Familiarity with fundraising concepts and proposal preparation is important. Familiarity with budget management preferred. Must have excellent organizational skills and be detail-oriented. Broad computer skills required, including word-processing, databases, web page development/management, and working knowledge of social media. Excellent analytical and research skills would be helpful.  

Preference will be given to candidates who have work experience and/or a degree in a field related to climate science and experience with administrative work handling multiple tasks with deadlines. Experience with computers, data management is important, as is demonstrated writing ability.  


Applications must be submitted on-line at the Columbia University Job website where full details on the responsibilities of the position and a detailed list of all requirements may be found.


Apply at: https://


Columbia University is an Equal Opportunity and Affirmative Action Employer.

How To Apply

You can apply for this position online at https://