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Business Coordinator III

Employer
Texas A&M University Corpus Christi
Location
Texas, United States
Salary
Salary Not specified
Date posted
Jun 7, 2023

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Job Title
Business Coordinator III

Agency
Texas A&M University - Corpus Christi

Department
College of Business

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.


TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.


From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.


Learn more information here!


PURPOSE
The Business Coordinator III, under general supervision, is responsible for coordinating the fiscal and personnel activities for the College of Business and its two centers - the Coastal Bend Business Center and the South Texas Economic Development Center. This includes recruiting, hiring, terminations, and payroll processing in Workday. This position also provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.


RESPONSIBILITIES
Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Initiates, oversees, and ensures implementation of fiscal and personnel-related business processes for the college. Generates reports as requested by the Provost's Office, Dean, or center directors.


PERSONNEL ACTIVITIES
  • Verifies the accuracy of Notification of Appointment letters and ensures that the Provost's office receives signed copies.
  • Ensures faculty, adjuncts and teaching specialists' pay rates and costing allocations are entered into Workday, the HR/Payroll system, each semester and for each of the 7-week terms.
  • Serves as primary point of contact for payroll questions. Investigates and resolves payroll concerns.
  • Serve as part of TAMUCC onboarding team. Ensures background checks, credentialling and other required business processes have been completed.
  • Assists with preparing position analyses, updating position descriptions, and developing employment offers.
  • Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and/or student workers.
  • Communicates with employees regarding personnel policies and procedures and identifies training needs.
  • Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.
  • Work with Dean, Associate Deans and Department Chairs to identify potential opportunities to improve business processes and operational effectiveness and reduce costs.


FINANCIAL AND BUSINESS SUPPORT
  • Serve as main contact for departmental expense reports and purchases, p-card charges, and purchase orders.
  • Serves as a resource to principal investigator(s) for grant development, administration, and reporting.
  • Serves as an approver and back-up signer of vouchers and requisitions.
  • Advise staff on determined funding sources for travel and other departmental expenses.
  • Assist with the preparation of travel documents and reconciliations for all faculty.
  • Reviews and approves account reconciliations of unit accounts.
  • Assists with the management of financial transactions, including assigning costs to appropriate accounts.
  • Monitors and controls unit expenditures to stay within budget guidelines.
  • Monitor, address discrepancies, manage encumbrances, and reconcile accounts.
  • Generate monthly reports on accounts, including end-of-year projections for the Dean.
  • Assist Dean's Office with compiling and reporting data to AACSB for BSQ and ASQ surveys.
  • Manages annual fiscal year closing activities. Resolves operational and procedural financial problems.
  • Performs other duties as assigned.


WHAT YOU WILL NEED
  • Bachelor's degree.
  • Four (4) years of related experience in general office, accounting, or personnel operations.
  • Equivalent combination of education and experience may be considered as a substitute: Associate's degree and six (6) years of related experience OR Master's degree and two (2) years of related experience.
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  • Excellent written and verbal communication skills.
  • Ability to work independently and efficiently with minimal supervision (self-motivated).
  • Ability to work in a fast-paced environment.
  • Planning and organizational skills.
  • Ability to multitask and work cooperatively with others.


WHAT THEY WOULD LIKE TO SEE
  • Master's Degree.
  • Experience in the TAMU System.
  • Experience in FAMIS, Canopy, IslanderBuy, Laserfische, and Workday.


SALARY: $51,000-$59,900/ANNUALLY, APPROXIMATELY. SALARY IS DEPENDENT UPON EDUCATION AND/OR EXPERIENCE.




All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Business-Coordinator-III_R-062688



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