Business Coordinator III
- Employer
- Texas A&M University Corpus Christi
- Location
- Texas, United States
- Salary
- Salary Not specified
- Date posted
- Jun 7, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job Title
Business Coordinator III
Agency
Texas A&M University - Corpus Christi
Department
College of Business
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
Learn more information here!
PURPOSE
The Business Coordinator III, under general supervision, is responsible for coordinating the fiscal and personnel activities for the College of Business and its two centers - the Coastal Bend Business Center and the South Texas Economic Development Center. This includes recruiting, hiring, terminations, and payroll processing in Workday. This position also provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.
RESPONSIBILITIES
Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Initiates, oversees, and ensures implementation of fiscal and personnel-related business processes for the college. Generates reports as requested by the Provost's Office, Dean, or center directors.
PERSONNEL ACTIVITIES
- Verifies the accuracy of Notification of Appointment letters
and ensures that the Provost's office receives signed
copies.
- Ensures faculty, adjuncts and teaching specialists' pay
rates and costing allocations are entered into Workday, the
HR/Payroll system, each semester and for each of the 7-week
terms.
- Serves as primary point of contact for payroll questions.
Investigates and resolves payroll concerns.
- Serve as part of TAMUCC onboarding team. Ensures background
checks, credentialling and other required business processes have
been completed.
- Assists with preparing position analyses, updating position
descriptions, and developing employment offers.
- Participates in the hiring and training of subordinate
business staff and student workers. May supervise staff and/or
student workers.
- Communicates with employees regarding personnel policies and
procedures and identifies training needs.
- Plans, implements, coordinates, monitors, and evaluates
policies and procedures and monitors compliance with policies and
procedures.
- Work with Dean, Associate Deans and Department Chairs to
identify potential opportunities to improve business processes and
operational effectiveness and reduce costs.
FINANCIAL AND BUSINESS SUPPORT
- Serve as main contact for departmental expense reports and
purchases, p-card charges, and purchase orders.
- Serves as a resource to principal investigator(s) for grant
development, administration, and reporting.
- Serves as an approver and back-up signer of vouchers and
requisitions.
- Advise staff on determined funding sources for travel and
other departmental expenses.
- Assist with the preparation of travel documents and
reconciliations for all faculty.
- Reviews and approves account reconciliations of unit
accounts.
- Assists with the management of financial transactions,
including assigning costs to appropriate accounts.
- Monitors and controls unit expenditures to stay within
budget guidelines.
- Monitor, address discrepancies, manage encumbrances, and
reconcile accounts.
- Generate monthly reports on accounts, including end-of-year
projections for the Dean.
- Assist Dean's Office with compiling and reporting data to
AACSB for BSQ and ASQ surveys.
- Manages annual fiscal year closing activities. Resolves
operational and procedural financial problems.
- Performs other duties as assigned.
WHAT YOU WILL NEED
- Bachelor's degree.
- Four (4) years of related experience in general office,
accounting, or personnel operations.
- Equivalent combination of education and experience may be
considered as a substitute: Associate's degree and six (6) years of
related experience OR Master's degree and two (2) years of
related experience.
- Intermediate skills in Microsoft Office Suite (Word, Excel,
PowerPoint and Outlook).
- Excellent written and verbal communication
skills.
- Ability to work independently and efficiently with minimal
supervision (self-motivated).
- Ability to work in a fast-paced environment.
- Planning and organizational skills.
- Ability to multitask and work cooperatively with
others.
WHAT THEY WOULD LIKE TO SEE
- Master's Degree.
- Experience in the TAMU System.
- Experience in FAMIS, Canopy, IslanderBuy, Laserfische, and
Workday.
SALARY: $51,000-$59,900/ANNUALLY, APPROXIMATELY. SALARY IS DEPENDENT UPON EDUCATION AND/OR EXPERIENCE.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Business-Coordinator-III_R-062688
jeid-85d4fdb531101045819d8ad3031f951a
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