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International Admissions Coordinator, Senior

Employer
Northern Arizona University
Location
Arizona, United States
Salary
Salary Not specified
Date posted
Feb 10, 2023

View more

Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time


International Admissions Coordinator, Senior

Location: Center for International Ed
Regular/Temporary: Regular
Job ID: 606815
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.



Special Information

This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.

To receive full consideration, please:
  1. Complete the online NAU application.
  2. Submit a cover letter and resume.

Please do not submit transcripts or scans of diplomas or similar documents.

Job Description

Come join our team of more than 70 full-time, part-time, and student staff representing five continents and 16 native languages! Be part of Northern Arizona University's (NAU) vision of educating students to adapt and respond to global issues. The Center for International Education (CIE) within NAU seeks to inspire ambassadors of positive change and collaborative and innovative responses to a changing world.

This International Admissions Coordinator, Senior position within the International Admissions and Evaluations team of CIE will support student access, success, excellence in education, diversity, and integrity by working directly with student applicants, faculty, and staff to facilitate a smooth and efficient application process. The position consists of student applicant processing, transcript evaluation, admission package evaluation, and document processing responsibilities. Identifying and enacting process improvements in all three areas will increase student applicant satisfaction and support NAU's ability to continually admit a diverse and academically qualified student population. The coordinator will serve as a guide through the different requirements and options students have depending on their specific situation and uphold the standards that make NAU an attractive option for international students.

NAU is ranked in IIE's Open Doors within the top 200 US institutions for international student enrollment and proud to host over 1400 international students from more than 80 countries. We are pleased to serve such a diverse student population.

Admissions - 50%
  • Support international undergraduate and graduate admissions which includes data entry of applications, processing of online applications, transcript evaluation, processing of official transcripts, other academic credentials, and financial support.
  • Support with application communication, collection and review of application materials, international admission decisions according to established criteria and pertinent immigration support documents.
  • Develop and document procedures that guarantee compliance with US immigration regulations, including maintaining relevant records, reports, and statistics.
  • Review and approve applicant documentations for I-20 issuance, issuance of I-20s, cancellations, and deferrals for graduate and undergraduate admissions.
  • Assist with application analysis and assessment to ensure accurate and efficient processing of undergraduate applications.
  • Support process for admission document issuance and student communication for various types of admission, including degree-seeking, exchange programs, sponsored students, online, personalized learning and customized programs. Review and update admission forms and letters.
  • Evaluate and improve in conjunction with the team, international admissions output, workflow, and help ensure that application and prospect review occur efficiently and effectively. Document and update admission procedures to reflect the most current and relevant industry standards, including documenting standard operating procedures.
  • Remain current on student related immigration regulations and credential evaluation procedures and policies through participation in internal and external trainings, seminars, conferences, and other professional opportunities.
  • Develop and document procedures that guarantee compliance with US immigration regulations, including maintaining relevant records, reports, and statistics.
  • Evaluate international transcripts and convert GPAs based on established criteria and an understanding of various international educational systems as well as how a student's transcript equates in the U.S. educational system.

Transfer Credits and Pathways - 25%
  • Assist with transfer credit posting and processing, including verifying authenticity, establishing GPA equivalency, evaluating, posting, and developing/updating articulation agreements, managing transfer pathway partnerships in accordance with CIE's Strategic Global Initiatives agreements and completing liberal studies evaluations for potential partnerships.
  • Assist with Asian Academic Engagement programs transfer credit evaluation including processing, developing, and updating standards and requirements.

Campus Partnerships - 10%
  • Establish strong cross-campus partnerships and training with the athletics department administration and coaches, as well as major specific advisors, faculty and staff in departments and other potential or current partners across campus to facilitate understanding of admission processing and the decision process.
  • Serve as point of contact in CIE for any questions pertaining to international students.

Scholarship Management - 10%
  • Record and gather relevant information and deliver reports to the international recruitment area that will inform and support their ability to manage the tracking and awarding of CIE's allotted budget for the International Excellence Award. This includes tracking student eligibility and renewal of the awards each semester.

Other - 5%
  • Remain current on student related immigration regulations and credential evaluation procedures and policies through participation in internal and external trainings, seminars, conferences, and other professional opportunities.
  • Other duties as assigned.


Minimum Qualifications

  • Bachelor's degree in Student Affairs, International Affairs, Business, or a related field.
  • 3-5 years of professional experience in international education, admissions, or related field.
  • Any equivalent combination of experience, education, and training.


Preferred Qualifications

  • Experience in transcript evaluation and transfer credits.
  • Master's degree in Student Affairs or a field relevant to international student admissions.
  • Experience with PeopleSoft, SalesForce, Sunapsis, or other university-related student management systems.
  • Experience in international student academic and/or immigration advising.
  • Served as a Designated School Official (DSO).


Knowledge, Skills, & Abilities

Knowledge
  • Knowledge of government rules, regulations, guidelines, and procedures related to international students and US immigration regulations and policies.
  • Knowledge of university-related student management systems.
  • Knowledge of international credit and transferrable credit processing.
  • Knowledge of Family Educational Rights and Privacy Act (FERPA).

Skills
  • Skilled in entering data accurately and efficiently with high level of attention to detail in fast-paced environment.
  • Skilled in developing and maintaining good working relationships.
  • Skilled in English composition, grammar, spelling, and punctuation.
  • Skilled in basic math to convert GPAs to a 4.0 scale.
  • Skilled in the use of personal computer/software.
  • Organizational skills.
  • Skills in prioritizing and completing multiple tasks of varying complexity and urgency in a timely and efficient manner.
  • Fluent in at least one language in addition to English.
  • Customer service skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Abilities
  • Ability to problem solve and make decisions
  • Ability to work effectively with people from a variety of culturally diverse backgrounds and for whom English is not their native language.
  • Problem solving, organizational, and analytical capabilities.


Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Anticipated salary range is $48,000 to $52,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

February 22nd, 2023 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

To receive full consideration, please:
  • Complete the online NAU application
  • Submit a cover letter and resume
  • Please DO NOT submit transcripts or scans of diplomas or similar documents. While other positions in the university might be eligible, due to its nature, this position is not eligible for visa sponsorship.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=606815&PostingSeq=1



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