Public Records Act Coordinator (Confidential Office Support I)

Public Records Act Coordinator (Confidential Office Support I)

Job No: 524387
Work Type:
Locations: San Diego
Categories: Confidential, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

The Confidential Office Support will assist the Senior Risk Analyst with processing the university's California Public Records Act requests and provides support for Risk Management programs. Duties include:

Communication with applicable departments

Tracking and logging the status of requests and deadlines

Initial review of responsive documents

Removal and redaction of confidential and exempt information

Communication with requester

Processing of payments

Assist in processing insurance paperwork

Reporting status to Senior Risk Analyst

This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Department Summary

The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure and human resources at San Diego State University.

The office of the Vice President for Business and Financial Affairs houses all the functions of the Chief Financial Officer for San Diego State University. In this role the office provides all financial and business services for the university through Business Operations, Financial Operations, Administration, and Real Estate, Planning, and Development which employees more than 475 employees and directly controls a divisional budget of more than $90 million. In addition, the office provides financial oversight to auxiliary organizations and other entities.

Key Qualifications
To enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelor's degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Two years of experience performing the full range of administrative duties preferred

Proficient skills with extensive office and university-specific software, including Word, PowerPoint, Excel, and Google

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,750 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,224 - $5,008 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

Principles of Community

For more information, click here.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on February 20, 2023. To receive full consideration, apply by February 19, 2023. The position will remain open until filled.

CSU Vaccine Policy: The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

CSU welcomes candidates of all physical abilities to apply for positions. We provide reasonable accommodations to all applicants and invite applicants with questions, concerns, or needs during any part of the application or hiring process to contact Casie Martinez at 619/597-7901 or by email at cmartinez12@sdsu.edu Inquiries will be treated as confidential to the extent permitted by law.


Advertised: Feb 03, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/524387/public-records-act-coordinator-confidential-office-support-i



jeid-6588b6f2f3ff344981716652acc98f4f