Center Administrative Officer, SPH (7376U) 27338

Center Administrative Officer, SPH (7376U) 27338
About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date
The First Review Date for this job is: August 7, 2019

Departmental Overview
The School of Public Health (SPH) is a large and complex professional school at UC Berkeley, with a mission to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research.

The School is comprised of six academic divisions and 30 research centers and programs, with over 200 faculty, 120 academic/research staff, 155 management/professional/ administrative staff, and 285 student researchers/instructors/workers. The School offers a core MPH degree with nine areas of study, along with five MA and MS degree programs, a DrPH and five PhD degree programs, and five concurrent programs with other UC Berkeley schools and colleges; in addition, the School offers a joint degree with UC San Francisco. The School launched UC Berkeley's first on-line degree program in 2012 and is rapidly expanding the program to reach a wide range of domestic and international audiences through online degrees, certificate programs, and executive education. The School enrolls approximately 575 graduate students per year, as well as educating roughly 440 undergraduate students through an upper-division public health major. The School's more than 13,000 graduates can be found working throughout the world, in both the public and private sectors.

Learn more at http://sph.berkeley.edu/

The Center for Occupational and Environmental Health (COEH) and its sister centers at Los Angeles and Irvine serve government, industry, schools, health professionals, and the general public through programs and partnerships designed to deepen understanding of occupational and environmental hazards and to prevent disease, fatalities, and injuries.

- Activities are grounded in multi-campus, multidisciplinary teaching programs in medicine, nursing, public health, and related fields which:
- Educate future leaders in occupational and environmental health
- Develop new knowledge
- Bring the resources of the University of California to the public

The Center for Occupational and Environmental Health (COEH) is one of 18 regional Education and Research Centers (ERC), funded by the National Institute for Occupational Safety and Health (NIOSH). The NC-ERC supports traineeships at three UC campuses, UC Berkeley, UC Davis and UCSF.
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The goal of the Northern California ERC, a consortium of programs of the University of California, is to train professionals as practitioner and research leaders in occupational safety and health by offering graduate degrees, residency training, clinical experiences, and research mentorship to trainees. The aim of the ERC is to provide a broad, multidisciplinary educational experience involving student and faculty collaborations in the classroom and on research and service projects. Activities are grounded in multi-campus, interactive teaching programs that translate knowledge into information that can be used to improve worker safety and health. In addition, through the Continuing Education Program and the Outreach components of the Labor Occupational Health Program, the ERC provides continuing education courses and outreach activities to other health professionals. The Center aims to provide an educational bridge from the University to external constituencies to ensure that practicing professionals, workers, their representatives, supervisors, and other educators benefit from the University's occupational health and safety expertise. The ERC strives to integrate an occupational safety and health perspective in all of its activities, including such activities as the summer internship program funded by the National Institute for Environmental Health Sciences, which is designed to encourage students to consider further study in one of the ERC programs.

Responsibilities

• Will act as program liaison for the following functions: finance, event planning, human resources, communications, marketing, and informational technology.
  
• Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc. Works with supervisor to develop and maintain budgets. Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
  
• Project management responsibilities as such as working with director, research coordinator, and core researchers to recruit staff, communicate with stakeholders, acquire project materials, manage outreach logistics, and supervise program financials. Contributes to fund raising or grant writing as necessary.
  
• Participates in the development and management of center programs, including educational and training activities to ensure success. Participates in the development and revision of standard operating procedures and guidelines.
  
• Administers the design and drafting of organization website content with supervision from director and researchers; Webmaster in charge of all website course updates and edits. Handles marketing and communications (social media, etc.) for the program. Conducts trends analyses and helps develop resulting recommendations. Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on personnel policies and procedures.
  
• Creation and management of marketing and communications database.
  
• CE course registration and customer service point person for CE program including processing payments and issuing invoices for learners, and requires timely response to inquiries about upcoming events.
  
• Event planner and logistics manager for ICHW events and conferences. Performs communication, purchasing, and other related activities.
  
  Required Qualifications
  
• Working knowledge of common campus-specific and other computer application programs.
  
• Advanced communication and interpersonal skills to communicate effectively with all levels of staff, both verbal and written.
  
• Solid organizational skills and ability to multi-task with demanding timeframes.
  
• Ability to use discretion and maintain all confidentiality.
  
• Ability to use sound judgment in responding to issues and concerns.
  
• Thorough knowledge of event organization and planning.
  
• Knowledge of web-based student manager systems.
  
• Excellent skills in short term planning, problem-solving and customer service.
  
• Excellent computer skills including Microsoft Office Suite, Qualtrics, online survey software, online webinar software, registration software, and learning management software (i.e. Aventri, Catalog/Canvas)
  
• Ability to perform website updates.
  
• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to target and/or broad general audiences.
  
  Education/Training:
  
• Bachelors degree in related area and/or equivalent experience/training.
  
  Salary & Benefits
  The hourly salary range of the position is $30.17 - $33.09, commensurate with experience.
  
  For information on the comprehensive benefits package offered by the University visit:
  
  http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
  
  How to Apply
  Please submit your cover letter and resume as a single attachment when applying.
  
  Other Information
  This is a two years contract position.
  
  Conviction History Background
  This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
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  Equal Employment Opportunity
  The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
  For the complete University of California nondiscrimination and affirmative action policy see:
  http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
  
  
  To apply, visit https://jobsprod.is.berkeley.edu/psp/jobsprod/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=27338&SiteId=1&PostingSeq=1
  
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