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Sr Grants Administrator

Employer
Northeastern University
Location
Massachusetts, United States
Salary
Not specified
Date posted
Aug 17, 2017

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Northeastern University

Sr Grants Administrator

Requisition Number: STFR003945

Division/College: College of Computer and Information Science

Location: Boston Main Campus

Full-time/Part-time: Full Time

Responsibilities:

The Network Science Institute (NetSI) at Northeastern University is seeking an individual to fulfill the role of Senior Grants Administrator. The Network Science Institute is a multi-disciplinary collection of labs with a shared research mission, (see www.networkscienceinstitute.org) with a community of Network Science PhD students, housed in a common office space, and supported by joint intellectual and data infrastructure.

NetSI is seeking a Senior Grants Administrator who will perform work activities in a fast paced, complex, detailed, and multifaceted environment. The GA will be expected to provide monthly reports of Institute expenditures, as well as work closely with all of the Institute faculty to manage and track expenses, monitor accounts for accuracy of charges, identify and manage deadlines, and prepare journal entries when needed. The responsibilities for this position include the following grant pre-award and post-award activities:

Grant Pre-Award Activities:

  • Prepare and assemble new grant applications and progress reports in accordance with the sponsor's guidelines for the faculty and staff.
  • Work closely with principal investigators and other administrative coordinators to identify all potential costs associated with a proposal. Present and discuss recommendations for adjustments appropriate to the proposal and the sponsor guidelines.
  • Communicates with subcontract institution to obtain appropriate signoff, budgets and other necessary paperwork prior to deadline.
  • Monitor deadlines for new applications, progress reports, and ongoing
  • Take initiative to obtain training in new applications both internal to NEU and those necessary to sponsor submissions.

Grant Post-Award Activities:

  • Provide monthly review of expenditures for the Institute and for individual faculty to manage and track expenses, monitor accounts for accuracy of charges, identify deadlines, and prepare journal entries when needed.
  • Review and track agreements (subcontract, purchased service, independent contractor, data use, material transfer etc.) and invoices (subcontract, service)
  • Proactively identify problem accounts and meet with investigators as needed to assist in projecting cost overruns and/or under expenditures. Provide recommendations for possible solutions.
  • Responsible for grant specific post-award activities related to purchases, consultants, and payment of invoices.
  • Proactively identify accounts that need close out procedures, and prepare all necessary paperwork, insuring all personnel have been removed and all expenditures are appropriate.
  • Interact with research administration to ensure compliance with University government and funding agency policies and provides guidance on appropriate purchases and allocable charges.
  • Work closely with Northeastern's Office of Administrative Research & Finance (ORAF), Accounts Payable, Accounts Receivable, Payroll and other relevant departments to resolve any identified problems.

Prior experience in an academic setting with grant preparation and management experience is preferred. We are looking for someone with a solid understanding of Federal/University grant operations, rates, and regulations, strong computer skills, including, but not limited to, advanced experience with Excel or other budgeting software. Analytical skills, attention to detail, and an ability to manage/prioritize multiple projects are a key component of this position. Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

Qualifications:

1. Bachelor’s degree is required. Advanced degree in Public Administration, Business or related fields is preferred.
2. Proficiency in writing; excellent verbal and written communication.
3. Minimum of five to seven years of experience of directly related experience in a research environment.
4. Ability to read financial reports and ability to use spreadsheet and financial applications software is required.
5. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements and clinical trials.
6. Solid knowledge of proposal processing, requirements and regulations with granting institutions such as NSF, NIH, and DOE.
7. Excellent computer, organizational, communication, problem-solving and interpersonal skills.
8. Ability to work independently as well as in a team setting, able to successfully work with multiple acadmic Colleges/Department in an interdisciplinary environment.
9. Must be able to handle confidential material.

Additional Information:


To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.







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