Associate Director, Auxiliary Services

Associate Director, Auxiliary Services

Department:  Auxiliary Services Admin

Campus: University of South Florida Tampa

Job Opening ID Number: 14095

Deadline to Apply: Open until Filled

Hiring Salary: $75,000 to $85,000

Position Summary: 

The Associate Director serves as the day-to-day point of contact for corporate management of our 6 strategic relationships and manages complex and sensitive relationships with internal departments such as Student Government, Housing & Residential Education, Student Affairs, and Academic Affairs.

This position is responsible for the success of auxiliary operations by ensuring exceptional service is provided to 40,000 students and 10,000 faculty and staff. Continued growth of the operation is necessary to enhance services and generate new revenues which supports the mission of the University of South Florida.

This position is responsible for managing the administrative and financial operations of the Department, including managing 3-4 professionals and staff members, developing and monitoring departmental budgets, managing revenues and expenditures to meet established goals, and overseeing accounting responsibilities. 

Duties/Responsibilities: 

• Serve as the day-to-day point of contact for corporate management of Auxiliary Services 6 strategic relationships. Frequent coordination with management of these entities is required to ensure operations are meeting high standards of service as well as financial performance goals.
• Assist in planning, developing and implementing specific initiatives to grow auxiliary operations.
• Develop and manage complex and sensitive relationships with various internal departments (such as Student Government, Housing & Residential Education, Student Affairs, Academic Affairs) to ensure that students needs are being met, to develop initiatives to meet University goals and requirements, to respond to changes in state and federal laws and regulations, and to coordinate joint activities and events.
• Recruit and develop a staff of 3-4 professionals.
• Develop and recommend departmental financial plans and budgets to the Director of Auxiliary Contract Administration / Assistant Treasurer. Manage revenues and expenses, and compare to budget and established goals. Oversee accounting responsibilities and various financial and operational audits.
• Works with the Director Auxiliary Contract Administration/ Assistant Treasurer on unit goal setting and attainment, accountability measures, financial and operational reporting, improvements to operational processes and procedures, and recommending business policies relevant to the Department's mission.
• Advise and assist the Director Auxiliary Contract Administration/ Assistant Treasurer on all critical business related to Auxiliary Services.
• Assist the Associate Director of Facilities with facilities management and accountability for all auxiliary facilities, including facilities maintenance/repair issues, renovations, health/safety code issues, property inventory, and utilities assessments. Assist with the development of facilities maintenance and renewal plans, and maintain appropriate reserves to fund facilities improvements. Work effectively with external vendors and negotiate reasonable prices for building repairs/renovations.
• Act as point of contact and active member of the University's emergency management team. May be designated as essential personnel in the event of an emergency. Assist with the development of emergency management plans. Participate in required training or exercises as needed.
• Other duties as assigned.

Minimum Qualifications:

Bachelor's degree in Business, Finance or related field and five years of administrative and financial operations experience at exempt level; or a Master's degree in the same fields and three years of administrative and financial operations experience at exempt level.

Preferred Qualifications: 

Master's degree in Business Administration or related field and five to eight years of management experience. Experience in higher education (appreciation for focus on students) or other non-profit environment. Experience in auxiliary operations, including relationship management, management of major programs, and financial planning and budgeting.  Experience in leading and supporting diverse teams as well as recruiting.

Special Skills/Licenses/Training/Certifications: 

• Demonstrated ability to lead, recruit, manage and support a diverse workforce.
• Ability to manage multiple issues and priorities.
• Strong financial planning and reporting skills.
• Excellent written and oral communication skills.
• Excellent MS Office skills (Excel, Word, PowerPoint, etc.)

Notes: This position is subject to a Level II criminal background check.

This is a regular/full-time position.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications accepted for this position.

To apply go to: http://www.usf.edu/work-at-usf/careers/index.aspx and search for job posting #14095.

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.