Administrative Assistant III

Administrative Assistant III
Application Deadline: 08/25/17.

Department:
• English.

Job Description:
• *** PLEASE NOTE: BASED ON THE VOLUME OF APPLICATIONS RECEIVED, THIS RECRUITMENT MAY CLOSE AT ANY TIME. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. ***
• This position will report to the Department of English located at the West Charleston Campus. Duties include, but are not limited to the following:
• Provide administrative support within the Department of English.
• Assist students.
• Work with JumpStart, English, and Creative Writing program directors and full and part-time faculty.
• Maintain program and student files.
• Accurately develop contracts for part-time faculty.
• Use BSDPro to develop faculty work load reports.
• Serve as a receptionist (answering the phone, answering
questions, and assisting office visitors).
• Sort incoming mail and distribute both internal and external mail.
• Maintain necessary supplies for faculty - this includes ordering, receiving, and inventorying supplies.
• Operate the Xerox machine - includes ordering Xerox supplies (e.g. toner and staples) and ordering paper.
• Order desk copies of textbooks for instructors in a timely
manner - keep a current list of all books used in assigned
programs.
• Assist in the creation and distribution of departmental memos, letters and materials to faculty members and outside constituents.
• Miscellaneous typing (e.g. memos, letters, lists, print requests,
PV's, LPO's RX's, etc.) for department chair, program directors, faculty and staff within the department.
• Maintain forms used by programs.
• Collect and compile information as requested by supervisor,
department chair, or dean.
• Assist with bulk mailings; copying; and filing.
• Assist the program director and department chair with preparing the schedule of course offerings each semester (including assisting with the inputting of the schedule into the online system)/
• Assist with supervision of the Administrative Assistant II's within the English Department.
• This position may require occasional traveling between campuses and working
weekends as needed.

Required Qualifications:
• Graduation from high school or equivalent education and three years of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials;
• OR one year of experience as an Administrative Assistant II in Nevada State service;
• OR an equivalent combination of education and experience.
Preferred Qualifications:
• Mastery of software programs such as WORD and Excel,
MyCSN, BSDPRO, the textbook ordering system.
• Professionalism in document preparation, on phone, and in face to- face interactions with supervisor, faculty, staff, and visitors.
• Ability to operate office equipment (ex: copier, fax, printers).
• Ability to comply with confidentiality regulations.
• Ability to develop reports and contracts with accuracy.
• Experience working with a diverse/multicultural student body and/or workforce.

Required Documents:
Required documents (Cover Letter, Resume, and Transcripts) must be attached directly to the ONLINE application. If you are unable to attach the required documents to your ONLINE application, you may send them to Human Resources via email hr.recruitment@csn.edu or fax to 702.651.5778.

SPECIAL NOTE: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

Salary:
• $34,681.68 - $50,508.72

For more details on this position, please visit our website at http://jobs.csn.edu/applicants/Central?quickFind=54104

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more
information, visit http://www.csn.edu/nondiscrimination">http://www.csn.edu/nondiscrimination






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