Administrative Assistant III

Administrative Assistant III
Application Deadline: 08/25/17.

Department:
• Business.

Job Description:
• *** PLEASE NOTE: BASED ON THE VOLUME OF APPLICATIONS RECEIVED, THIS RECRUITMENT MAY CLOSE AT ANY TIME. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. ***
• This position will report to the Department of Business located at the West Charleston Campus. Duties include, but are not limited to the following:
• Provide administrative and clerical support to the Department of Business Administration.
• The major job elements of this position include:
• Administrative support to Department Chair, Directors and FT/PT faculty.
• Coordinate Curriculum and Scheduling for the department.
• Provide Faculty Support, including faculty workloads, office needs, travel requests.
• Student Support, including program information and degree requirements, class registration and attendance assistance.
• Department Budget Management, including keeping the department chair informed as to budget balances, preparing budget related forms, department supply ordering.
• Administrative Assistant II supervision.
• This position may require occasional traveling between campuses and working
weekends as needed.

Required Qualifications:
• Graduation from high school or equivalent education and three years of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials;
• OR one year of experience as an Administrative Assistant II in Nevada State service;
• OR an equivalent combination of education and experience.
Preferred Qualifications:
• Possess the initiative and judgment to determine the priority of assignments and to structure tasks to accomplish program and administrative objectives within established schedules and timelines.
• Ability to screen the manager's calls, assessing the relative importance of each call; respond to requests for information; defuse irate callers who may have been referred by lower level staff.
• Ability to take detailed messages concerning issues of significance to the agency; schedule and attend meetings with external entities; prepare agendas and action items; transcribe and distribute written summaries or minutes.
• Ability to coordinate communications between the manager and other professional and administrative staff both within and outside the work unit.
• Prior experience maintaining and monitoring financial related to agency accounts, travel, licenses, bonding, grants, programs and activities, revenues and expenses; ensure data is current, complete and
accurate; maintain current balances and spending limitations established by regulation.
• Ability to review documents prepared by others for program compliance; identify discrepancies, resolve problems and provide guidance to lower level staff; authorize and approve documents within assigned parameters.
• Experience with the development, design and maintenance of multiple Web pages and/or Web sites.
• Ability to assist faculty with advising individual and groups of students; provide information related to requirements, eligibility, course content, objectives, timelines, licensing and other information requiring knowledge of the subject matter; interpret and apply department, program and institutional policies and applicable regulations;
refer students to higher level staff or faculty for advisement related to career opportunities, academic difficulties, waivers and exceptions to curricular requirements.
• Ability to participate in organizing, scheduling and coordinating special events and activities; make appropriate arrangements for parking, seating, refreshments and other amenities; and represent the department or work unit to students, faculty and the public.

Required Documents:
Required documents (Cover Letter, Resume, and Transcripts) must be attached directly to the ONLINE application. If you are unable to attach the required documents to your ONLINE application, you may send them to Human Resources via email hr.recruitment@csn.edu or fax to 702.651.5778.

SPECIAL NOTE: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

Salary:
• $34,681.68 - $50,508.72

For more details on this position, please visit our website at http://jobs.csn.edu/applicants/Central?quickFind=54113

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more
information, visit http://www.csn.edu/nondiscrimination">http://www.csn.edu/nondiscrimination






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