Assistant Registrar

University of Texas at Austin in Texas

Date Posted August 11, 2017

Assistant Registrar

Essential Functions
Assist Associate Registrar in overall management of assigned areas including goal setting, policy making, action planning, compliance, and operating principles and practices. Actively contribute to the Office of the Registrar efforts to promote productivity, collaboration, and coordination within and between all sections of office. Manage various core operations of the Registrar’s office such as student academic records, enrollment certification, and transcript services, etc. Evaluate current processes and develop future plans to improve the services of the office. In concert with the Associate Registrar, responsible for the hiring and oversight of staff in assigned area, including hiring, training, evaluation, coaching, and professional development. Plan depth and knowledge within the section sufficient to provide coverage in times of vacation, illness, and turnover. Be attentive to operational efficiency and effectiveness for assigned sections, including ensuring documentation of core processes, monitoring compliance and risk management, and supporting business process mapping. Evaluate the effectiveness of specific functional operations, recommend and lead organizational and procedural changes, and provide documentation and training to the campus community. Advise students, parents, faculty and staff about office and university policies and regulations. Support, promote, and enforce office operating practices and standards including the project management plan, staff development program, and staff recognition program. Ensure operations comply with federal, state, and institutional legislation.

Required qualifications
Bachelor’s degree. Three to five years of progressively responsible experience in academic administration or a related field. Demonstrated competency in administering services and operations in a college university environment, including demonstrated skill in problem solving and change management. Experience hiring, developing, supervising, and evaluating staff. Demonstrated commitment to providing high-quality customer service, ability to work in a collaborative results-oriented environment, consistently exercise initiative, tact, diplomacy, and professionalism, ability to inspire trust of others and working with integrity and ethically, evaluate and resolve problems, establish, motivate, and support effective teams to meet objectives, manage conflict and change, work collaboratively within office and with other university departments, understand effective use of computer and information technology, and committed to service, accuracy and integrity. Equivalent combination of relevant education and experience may be substituted as appropriate.

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UT is committed to diversity, and we encourage women and members of underrepresented groups to apply. An Equal Opportunity, Affirmative Action Employer.


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